Purchasing Clerk

The Purchasing Clerk plays a critical role in ensuring the accuracy and integrity of the procurement process at Dauenhauer New Construction. This role is responsible for processing and reconciling New Construction project purchase orders (POJs), managing returns, aligning purchases with job proposals, and maintaining clear, proactive communication with vendors and internal stakeholders.

Role: Purchasing Clerk
Schedule: Monday- Friday/day shift, On-site
Pay: Hourly, $22.00-$25.00
Address: 3416 Robards Ct, Louisville Kentucky

Role Responsibilities:

Purchase Order (POJ) Management & Job Alignment

• Generate and process POJs in stem with strict alignment to approved job proposals and material lists.
• Ensure each order accurately reflects job-specific requirements, quantities, and approved pricing.
• Confirm vendor quotes match PO terms and update records accordingly.
• Flag and resolve any variances between purchase orders and job estimates before order finalization.

Returns Management

• Track and manage return orders with a high degree of accuracy and urgency.
• Reconcile return POJs monthly in coordination with Accounts Payable, ensuring vendor credits are received and properly applied.
• Maintain audit-ready documentation for all returns and discrepancies.
• Identify trends in product returns and communicate with vendors to reduce recurring issues.

Communication & Coordination

• Serve as the liaison between vendors, project managers, and the AP team regarding order status, return issues, and invoice discrepancies.
• Escalate unresolved vendor concerns in a timely manner to minimize impact on job progress or budget.

Record-Keeping & Accuracy

• Maintain detailed digital records in systems, ensuring all POJs, returns, vendor communications, and receipts are properly documented.
• Verify vendor information and item codes before PO creation to eliminate downstream errors.
• Assist in generating and reviewing procurement and return-related reports to support financial accuracy and job cost tracking.

Collaboration & Compliance

• Work closely with operations, AP, and finance to provide visibility into job-related purchases and returns.
• Support monthly and year-end closing by providing accurate POJ documentation and return summaries.
• Uphold purchasing procedures and reinforce accountability for order-to-invoice matching.

Required qualifications:

• 1 or more years of purchasing experience
• Intermediate knowledge of Microsoft Office Suite (Excel, Word, Outlook, etc)
• Intermediate knowledge/use of procurement or purchasing systems

Preferred qualifications:

• Experience working within the trades, particularly new construction or plumbing

Benefits:

• Health and Wellness: Comprehensive health insurance, dental, and vision plans. Free and confidential mental health assistance.
• Retirement Savings: 401(k) plan with company matching.
• Paid Time Off: Vacation, paid parental leave, and 6 paid holidays.
• Professional Development: Ongoing training and certification support.
• Employee Perks: Company and Corporate Discounts, Ongoing Recognition
• Coverage when you need it most: 50k free life insurance policy, Short/Long term and Accident/Critical Illness Coverage available

Dauenhauer Plumbing, Heating & Air – Respectful. Reliable. Service Reimagined.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• purchasing: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

Work Location: In person