Purchasing Clerk

Do you enjoy making a difference in a patient’s life? Do you enjoy making a difference in your community? Come work at Parkside! Where healing happens. Every day.

Parkside Psychiatric Hospital & Clinic is a comprehensive mental healthcare system providing acute in-patient care, residential treatment, and outpatient therapy. With a focus on society’s most vulnerable population, Parkside provides world-class mental health services focused on children and young people, ages 5 to 26. For over 65 years, Parkside’s physicians, therapists, and staff have provided state of the art, patient-centered care that propel families from hopeful to hope-filled. As a center of excellence, we cultivate talent and provide professional purpose. Together we facilitate healing, one patient at a time.

JOB SUMMARY:

Responsible for the operation of the procurement function of the facility. Maintains the materials management system.

DUTIES AND RESPONSIBILITIES:

• Reviews and checks for accuracy, specification and need and processes all approved orders and requisitions.
• Places orders with vendors or distributors as directed.
• Verifies all packing slips against purchase orders/invoices and forwards to Accounts Payable within three business days.
• Interfaces directly with Accounts Payable in instances where price discrepancies exist between the purchase order and invoice. Approves short payments to distributors for the invoiced price.
• Coordinates all product returns with various vendors. Forwards all return documentation to AP within three business days.
• Solicits bids, reviews pertinent data and performs negotiations.
• Interfaces directly with department managers in relation to procurement to establish specification and need.
• Communicates with all departments in relation to requisitions and orders that are in progress.
• Reviews backorders and expedites these orders.
• Reviews all month-end data to ensure accuracy and forwards to the Controller.
• Requires minimal supervision in performance of job duties; is a self-starter.
• Prioritizes responsibilities to ensure completion of duties.
• Maintains an accurate filing system for purchase orders and requisitions.
• Updates catalogs, price lists, and product vendor files as needed.
• Interfaces directly with sales representatives to ensure price competition and accuracy are achieved.
• Make corrections, deletions, and adjustments to suggested orders.
• Updates inventory receipts and usage within one business day of event happening.
• Counts inventory semi-annually month and reports balances and discrepancies back to Controller.
• Restocks supply closets in Hospital and TCAT Monday and Friday of each week.
• Gathers and bags dirty laundry in Hospital and TCAT Monday and Thursday evenings and moves them to loading dock area for pickup Tuesday and Friday morning.
• Disburses clean laundry Tuesday and Friday morning to linen closets in Hospital and TCAT.
• Runs company errands, in company vehicle, when necessary for supplies on Tuesday and Thursday during specified times.
• Daily disburses incoming mail and retrieves outgoing mail from designated areas around campus and delivers outing mail to Reception area.
• Performs additional tasks as assigned by the Controller and Chief Financial Officer.
• Performs other duties as assigned

REGULATORY REQUIREMENTS:

• High School Graduate or general equivalency diploma (GED). Bachelor’s degree in business administration, economics or a related field is preferred.
• At least two (2) years of experience with the procurement function in the healthcare environment.
• 1-3 months related experience and/or training; or equivalent combination of education and experience.
• Valid driver's license

LANGUAGE SKILLS:

• Ability to effectively communicate in English; both verbally and in writing

PHYSICAL DEMANDS:

• For physical demands of position, including vision, hearing, repetitive motion, and environment, see the following description.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising client car

BENEFITS INCLUDE:

• Medical, Dental, and Vision
• Generous Paid Time Off and Holidays
• 401K and match start immediately, and includes a generous match
• Company Paid Life Insurance, Disability and more!

We are an Equal Opportunity Employer!