Purchasing Coordinator

Onyx Studio is looking to fill the position of Purchasing Coordinator. This role plays a critical role in setting up our client projects for success. This person will work closely with our Sales Representatives and Vendors to ensure the proper materials are ordered, in addition to the entire logistical side of shipping our goods to their proper location (ie. job site, our warehouse or home owner).

After a successful training period, this position can work as a hybrid model of being in the office in Bozeman, MT, to working from home. It is required to live within a reasonable distance for commuting to the office without overnight travel.

Pay is DOE with commission opportunity.

RESPONSIBILITIES:

● Create and submit Purchase Orders
● Ensure Order Confirmations are received in a timely manner
● Confirm any special requests or custom orders are clearly communicated to the vendor (I.e. approved lots, control samples, line drawings, etc.)
● Confirm Order Confirmations are correct once received (delivery address & logistics, material, quantity, pricing)
● Verify ETAs with vendor
● Notify Sales Reps of any backorders, issues, or discrepancies and follow-up with Sales Rep to confirm resolution (if necessary)
● Follow-up on backorders in timely manner to confirm still on schedule
● Manage a minimum of 100+ purchase orders at one time in various phases (pending confirmation, confirmed and pending shipment, backordered, in transit)

Shipping Logistics
● Communicate with vendors about pallet ready times/details
● Create Bill of Ladings on LTL Select both for domestic & international
● Schedule freight pickups
● Reschedule freight pickups if initial pickup did not occur
● Communicate estimated delivery dates to Sales Reps
● Notify Sales Reps of shipping delays and issues (this requires communicating with freight carriers)
● Confirm delivery of each order, pulling Delivery Receipts (DR). Notify Sales Rep if damage was noted on DR
● Facilitate the return of material (RMAs)
● Prepare and send commercial invoices for international shipments
● Provide customs broker information and necessary documents for any shipments being held at customs

Vendor Communications
● Share news or updates from vendors to the team (price changes, port & lead time issues, new inside/outside reps, discontinued product, etc.)
● Manage freight claims via our coordination protocol with client, vendor & shipper.

Experience:
- Proven experience in purchasing, procurement, or supply chain management
- Strong knowledge of contract negotiation and management
- Proficient in supplier management and vendor relationship building
- Excellent organizational and time management skills
- Strong analytical and problem-solving abilities
- QuickBooks, Teamwork, and Google Suite knowledge a plus
- Effective communication and negotiation skills

This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Type: Full-time

Pay: $21.00 - $26.00 per hour

Benefits:

• Health insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Experience:

• Negotiation: 1 year (Preferred)
• Purchasing: 2 years (Required)

Work Location: Hybrid remote in Bozeman, MT 59715