Purchasing Coordinator

DUTIES AND RESPONSIBILITIES:

• Create, update, and maintain purchase orders within the ERP system.

• Follow up with suppliers to confirm order receipt, ship dates, and delivery status.

• Track open orders and proactively communicate delays or issues to the team.

• Ensure all pricing, quantities, and lead times are accurately recorded.

• Collect and organize supplier documentation (COAs, specs, invoices, certifications, etc.).

• Maintain accurate digital and physical records for audits and compliance.

• Assist with vendor onboarding by gathering required forms and documentation.

• Support data entry and system updates to keep purchasing information current.

• Flag any potential shortages to purchasing or planning teams.

QUALIFICATIONS:

• Ability to effectively communicate with people at all levels and from various

• backgrounds.

• 1+ year of administrative, purchasing, or supply chain experience preferred; entry-level candidates with strong organizational skills are encouraged to apply.

• Strong attention to detail and accuracy in data entry.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• Proficient in Microsoft Excel and general computer applications; experience with ERP systems is a plus.

• Excellent written and verbal communication skills.

• Self-motivated with a willingness to learn and take on additional responsibilities.

COMPETENCIES:

• Problem Solving-Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

• Oral Communication-Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

• Teamwork-Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

• Delegation-Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.

• Diversity-Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

• Planning/Organizing-Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules work.

• Quality-Demonstrates accuracy and thoroughness; Looks for ways to improve and completes work in timely manner.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Continually required to sit, stand, walk

• Continually required to utilize hand and finger dexterity

• Occasionally required to climb, balance, bend, stoop, kneel or crawl

• Continually required to talk or hear

• Frequently required to lift/push/carry items 25 pounds to 50 pounds

Equal Opportunity Employer
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