Purchasing Coordinator

Position purpose:

Under the supervision of the Purchasing Director, the Purchasing Coordinator is responsible for the university-wide purchasing operation. They will direct procurement policies to ensure all items are purchased and delivered within budget and time constraints. Their duties will include performing the necessary functions to assist in the functions to procure materials, supplies, equipment andservices, along with maintaining the university’s eProcurement and Travel & Entertainment systems.

Essential Functions:

1. Participates in the development and monitoring of policies and procedures for procurement and purchasing operations. Develops recurring and periodic procurement reports. Process purchasing-related information for the purpose of updating and distribution information, authorizing for action and/or complying with established accounting practices. Compiles data from a wide variety of sources for the purpose of analyzing issues, ensuring compliance with a wide variety of purchasing policies and procedures, and/or monitoring purchasing processes.

2 Assists in oversight and review of the university's purchasing card program, including the review of the expenses and documentation submitted for support of purchases.

3. Oversees required purchasing processes for the purpose of identifying necessary resources to support university operations. Assists in responding to inquiries from a variety of internal and external sources for the purpose of providing information, direction and/or appropriate referrals.

4. Assists in negotiations with vendors for goods and services, negotiating the best possible price and service guarantee. Serves as a liaison with vendors for the purpose of monitoring and consolidation of departmental/college orders for better management of expenses. Research contracts, suppliers, equipment and regulations, including evaluation of new products for the purpose of analyzing information to determine product and/or service need and availability as necessary.

5. Represent Belmont with various purchasing groups and vendor organizations, along with
promoting the use of minority and women owned business enterprises.

7. Participates in workshops, in-service training, etc. for the purpose of conveying and/or gathering information required to perform job functions.

8. The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

Qualifications (Knowledge, Skills and Abilities):

• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
  

Excellent writing and verbal communication skills.

Ability to produce forms and reports using Microsoft Office software, including Microsoft Co-Pilot (AI).

Ability to plan, research, organize and effectively present ideas, concepts and recommendations both orally and in writing.

Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.

Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.

Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.

• Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.