Purchasing Coordinator Specialist

<p>Purchasing Coordinator Specialist &nbsp;The purchasing coordinator is responsible for entering purchase orders and receiving reports into the company's software. Orders from equipment, aftermarket parts, parts, and Service departments are usually placed with our vendors. A receiving report is produced once the ordered items arrive at our warehouse. The specialist also works closely with the account’s payables department, providing them with the necessary documents for invoices to be approved so that payments can be issued. Also, the specialist will assist the salesman with order updates. &nbsp;Job description: &nbsp;* Prepare Purchase Orders and receive reports of inventory items. * Match receiving reports with purchase orders and forward them to Accounts payable for payment processing. * Maintain communication with the warehouse manager. * Notify department managers and salesman of completed orders. * Maintain purchasing files with proper paperwork. * Stay up-to-date with purchase logs. * Assist salesman when customers ask for order updates. * Self-manage their time for training and process improvement. &nbsp;Skills &nbsp;* Attention to detail. * Organized. * Mathematical skills. * Data entry. * Adhere to procedures. * Excellent communication skills. * Takes the initiative in solving issues. * Time management. &nbsp;Day To Day Activities &nbsp;* Receive and confirm units according to serial number. * Weekly inventory report * Follow up with vendors to provide accurate eta's on orders. * Process good receipts po's for accounting * Handle all claims/ short shipments with vendor. * Find vendors according to units’ model/ serial. * Create all purchase orders for the company. * Confirm orders with our vendors. * Scan/ file PO related documents * Keep track of inventory orders * Assist the warehouse in receiving parts when necessary. * Keep track of which customer orders are available for pickup. * Create item numbers in the system according to the purchase process. * Assist answering phones. * Create, maintain, and send on-time purchasing operations reports. * Invoice orders for parts dept. * Create invoice packing slips/ pick lists. &nbsp;Requirements &nbsp;* Bilingual (English and Spanish) * Proficient in Microsoft Office * Proficient in SAP Business One Job Type: Full-time</p>

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Experience:

• Purchasing: 1 year (Preferred)

Work Location: In person