Purchasing Executive – Alibaba, Accounts & Admin

Job Summary:

We are seeking a detail-oriented and proactive Purchasing Executive to manage product sourcing on Alibaba, handle accounts and administrative responsibilities, and coordinate with US vendors and customers. The ideal candidate should have strong communication skills, negotiation ability, and basic accounting knowledge.

Key Responsibilities: Purchasing (Alibaba & International Sourcing)

• Source products and suppliers through Alibaba and other online B2B platforms.
• Communicate with international suppliers for quotations, samples, pricing, and negotiations.
• Compare vendors based on pricing, quality, MOQs, and delivery timelines.
• Place purchase orders and monitor shipment schedules.
• Coordinate with freight forwarders and logistics partners.
• Maintain supplier database and purchase records.
• Make outbound and receive inbound calls to/from vendors and customers.
• Follow up on orders, pricing, deliveries, and product inquiries.

Accounts & Finance Support

• Maintain purchase invoices and expense records.
• Assist in accounts payable and receivable tracking.
• Reconcile vendor statements and payments.
• Prepare basic reports for management.
• Coordinate with accountant/CPA when required.

Admin Responsibilities

• Maintain documentation and filing (digital & physical).
• Track inventory and stock updates.
• Support day-to-day office operations.
• Prepare reports, spreadsheets, and purchase summaries.

Required Skills:

• Experience in purchasing/sourcing on Alibaba or similar platforms.
• Good communication skills.
• Basic knowledge of accounting and MS Excel.
• Strong negotiation and follow-up skills.
• Ability to manage multiple tasks and deadlines.
• Organized and detail-oriented.

Note:
-Freshers are welcomed to apply.
-Training or mentoring will be provided for the purchasing.

Job Type: Full-time

Work Location: Remote