Purchasing & Inventory Specialist

Position Summary

USA Showers is seeking a highly organized and proactive Purchasing & Inventory Specialist to oversee materials procurement, inventory control, and vendor communications. This role ensures that all job-specific and stock materials are ordered accurately and on time, vendor relationships are maintained, and backend financial processes are completed efficiently. The ideal candidate thrives in a fast-paced environment and has experience working with tools like QuickBooks Online (QBO) and Microsoft Excel.

Key Responsibilities

Procurement & Purchasing

- Order job-specific materials based on project requirements and specifications.

- Create and manage purchase orders (POs) in alignment with project and operational needs.

- Order and replenish all office supplies and internal business needs.

- Upload and maintain Packing Lists (PL) for all incoming orders.

Inventory & Stock Management

- Generate and maintain a weekly Stock Report for team visibility.

- Maintain an accurate and up-to-date Chart of Accounts (COA) for inventory, including cost and pricing data.

- Conduct and process Cycle Counts to ensure stock accuracy and reduce shrinkage.

Vendor & Team Communication

- Communicate material needs, availability, and timelines with vendors to maintain workflow efficiency.

- Proactively inform internal teams of all backordered (BO) items or material delays.

- Build and maintain strong vendor relationships for pricing, lead time, and quality consistency.

Sales & Financial Coordination

- Create Sales Orders (SO) and Sales Receipts (SR) as needed for transactions.

- Process front-end payments for job deposits and customer billing.

- Handle backend payments to vendors and suppliers to ensure timely invoice reconciliation.

Qualifications

- 2–5 years of experience in purchasing, inventory, or operations support.

- Proficient in QuickBooks Online (QBO) and Microsoft Excel.

- Strong organizational skills and attention to detail.

- Excellent verbal and written communication with both internal teams and external vendors.

- Ability to prioritize and manage multiple workflows under time-sensitive conditions.

committed to excellence.

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person