Purchasing & Logistic Coordinator

We are hiring a detail-oriented and proactive Purchasing & Logistics Coordinator to join our team and support efficient supply chain management, procurement processes, and logistics operations.

Position Summary:
The Purchasing & Logistics Coordinator will be responsible for planning, coordinating, and executing purchasing and logistics activities, ensuring timely procurement, accurate inventory management, and efficient shipping operations locally and internationally. The role requires close collaboration with suppliers, carriers, and internal departments to meet client requirements and uphold company policies and procedures.

Key Responsibilities:

• Prepare, submit, and track purchase orders with suppliers, ensuring data accuracy.
• Process procurement requests and coordinate with suppliers.
• Collect and deliver required documentation (e.g., packing lists, certificates of analysis, safety data sheets, commercial invoices, and bills of lading) to ensure proper receipt and billing.
• Process client orders, including back orders and special requests from management.
• Manage material receipt entries in the ERP system (JDE), including new item setups and technical data collection (hazard classification, weight, packaging, dimensions, and pricing).
• Record inventory movements such as transfers and repackaging within the system (Work Orders).
• Request and negotiate quotes with suppliers and carriers to secure favorable terms.
• Coordinate transportation rates for local and international shipments.
• Notify relevant departments of delivery delays or issues, maintaining effective communication across customer service, warehouse, operations, sales, and dispatch teams.
• Prepare and review documentation for hazardous materials transportation, ensuring regulatory compliance.
• Monitor inventory levels based on customer demand forecasts.
• Evaluate product costs, validate invoices, and ensure accuracy against purchase orders.
• Maintain accurate inventory records and oversee Work Orders and PO NON STOCK entries.
• Optimize cargo movement within and outside Puerto Rico, improving routes, costs, and delivery times.
• Organize and maintain all procurement and logistics documentation.
• Perform general administrative tasks to support department efficiency.
• Provide weekly reports on recovered inventory and ensure traceability.
• Perform other duties as required to support department and company operations.

Qualifications:

• Bachelor’s degree in Business Administration, Logistics, or a related field (or equivalent combination of education and experience).
• 1–3 years of experience in purchasing, logistics, or transportation.
• Experience with imports and exports, both national and international
• Experience using SURI.
• ERP experience: JDE (Purchasing & Logistics role - preferred).
• Proficient in Microsoft Word, Excel, Teams, and Internet navigation.
• Bilingual (English and Spanish).
• Knowledge of logistics and transportation via sea, air, and land.
• Initiative-driven and customer service-oriented.
• Strong problem-solving skills and ability to evaluate alternatives in challenging situations.

Equal Opportunity Employer

Job Type: Full-time

Pay: From $48,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• On-site gym
• Paid parental leave
• Paid time off
• Vision insurance

Work Location: In person