Purchasing Manager

Position Title: Purchasing Manager
Reports To: Chief Financial Officer
Department: Corporate Operations
Location: Raleigh, NC (on-site)

Position Summary

The Purchasing Coordinator supports the purchasing function for all Strategic Connections divisions by managing day-to-day procurement activity, vendor communication, and coordination with project managers and accounting. This role ensures that all materials and equipment are purchased accurately, on time, and at the best possible value to support project delivery schedules and company profitability. The Purchasing Coordinator will collaborate with division managers and other stakeholders to develop consistent purchasing standards, support cost forecasting, and mitigate risks associated with tariffs, lead times, and material availability.

Key Responsibilities

1. Purchase Request Management

• Review and process purchase request forms submitted by project managers for completeness and accuracy.
• Coordinate with warehouse, project, and division managers to identify in-stock or transferable materials before purchasing.
• Organize remaining requested items by vendor and required delivery date.
• Solicit and compare vendor quotes where applicable, balancing price, lead time, and freight/shipping considerations.
• Determine optimal sourcing based on cost, partnerships, shipping, and delivery timelines.

2. Purchase Order Creation and Process Development

• Generate and issue accurate purchase orders in Jonas ERP with expected transition to SAGE Intacct.
• Partner with the CFO and division managers to develop standardized purchasing procedures across all business units.
• Identify bottlenecks or inefficiencies in the current purchasing cycle and implement solutions.
• Develop templates, reporting tools, and dashboards to track purchasing activity, delivery metrics, and vendor performance.
• Support the rollout of new systems or process changes impacting procurement, materials tracking, and cost reporting.
• Ensure correct coding, quantities, and pricing.
• Communicate purchase order details to project managers and vendors.
• Track and update purchase order status, including estimated arrival and confirmation details.
• Maintain all purchasing documents and confirmations in the appropriate job folders.

3. Vendor Communication and Relationship Management

• Maintain positive working relationships with key suppliers and distributors.
• Support forecasting and planning for high-value or long-lead materials impacted by tariffs or market fluctuations.
• Collaborate with division managers to anticipate material needs and develop acquisition strategies to secure availability at optimal cost.
• Update vendor contact information, remittance details, and pricing files as needed.
• Monitor and document vendor performance related to pricing, accuracy, and delivery.
• Support negotiation of pricing and payment terms in collaboration with CFO.

4. Coordination with Accounting

• Verify order confirmations and invoices against purchase orders prior to submission to Accounts Payable.
• Assist in reconciling PO/invoice discrepancies.
• Produce analytical reports summarizing purchasing activity, cost trends, and vendor spend by category or division.
• Manage prepay or credit card purchases, ensuring proper documentation and timely reporting.

5. Data and Documentation Maintenance

• Maintain current vendor pricing lists, login credentials, and purchasing folders.
• Archive and organize historical pricing for reference.
• Update the vendor master list and purchasing database in the ERP.
• Contribute to process improvement initiatives within purchasing, AP coordination, and vendor management.

Qualifications and Skills

• 3+ years of experience in purchasing, supply chain coordination, or procurement (construction or technology industry preferred).
• Strong organizational skills and attention to detail.
• Working knowledge of accounting systems (experience with SAGE Intacct is a plus).
• Proficiency in Microsoft Excel and Office applications.
• Excellent communication and relationship management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced project environment.

Key Competencies

• Accuracy and accountability
• Initiative and follow-through
• Vendor negotiation and coordination
• Process improvement mindset
• Team-oriented, service-driven approach

Job Type: Full-time

Pay: $62,537.08 - $71,313.48 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person