Purchasing Officer

Overview:

To execute day-to-day activities of a team of professionals who purchase goods, materials, supplies, and services in order to meet APS standards of price, quality, timing, and reliability of supply within operating plans, and adopted policies and procedures.

Key responsibility:

Suppliers Sourcing:

• Search and find suppliers that offer quality products and deliver effectively.
• Establish solid professional relationships with suppliers while continually negotiating to obtain favorable pricing and discount structures.
• Update and ensure continues revision of suppliers list to guarantee diversity based on APS business needs.

Procurement Operations:

• Follow up with suppliers and receive various quotations and provide it to his manager for review and analysis.
• Follow-up with authorized signatories to approve the purchase order on time and communicate the approved orders with suppliers for execution.
• Communicate invoices received from suppliers with Finance department and ensure timely processing of the payment.
• Prepare required reports (weekly, monthly …etc.) about purchasing orders status and what is done and not.
• International purchasing process and follow-up on customs clearance, shipping, and logistics.

Policies, Processes and Procedures:

• Implement approved Purchasing’s policies, processes, procedures and provides instructions to subordinates and monitor their adherence so that work is carried out in a controlled manner.
• Contribute to the identification of opportunities for continuous improvement of systems, processes and practices taking into account leading practices, improvement of business processes, cost reduction and productivity improvement.
• Support in monitoring day-to-day activities to ensure compliance with stipulated policies and procedures.

Safety, Health and Environment:

• Comply with all relevant safety, health and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
• Participate in incident and accident investigations as required in line with agreed safety, health and environment policies, procedures and controls.
• Report on changes within AAPC that impact relevant safety, health and environmental management policies, procedures and controls.

Knowledge and Experience:

• 2 years of experience in Purchasing Operations.
• Supplier relationship management skills are preferred.
• Diploma in Business Administration or Equivalent is required.