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Purchasing Specialist
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Join our growing team at WEP Clinical, where innovation, collaboration, and an unwavering commitment to patient care drive everything we do. We are seeking a Purchasing Specialist who thrives in a dynamic, team-oriented environment, brings strong initiative, and is motivated to grow. If you are passionate about advancing clinical research and placing patients at the center of your work, we would love to hear from you. Explore the exciting opportunities at WEP Clinical and take the next step in your career by applying today.
Role Objectives
The WEP Clinical Purchasing Specialist is responsible for assisting with the sourcing and procurement of a wide range of products, including medical devices, phlebotomy supplies, ancillaries, disposables, and medicines from global suppliers to meet customer demand. This role involves coordinating purchase requests, obtaining quotes, and working closely with suppliers to ensure timely delivery and competitive pricing. The Purchasing Specialist supports the team in managing procurement processes to maintain smooth supply chain operations.
The Ideal Candidate:
- Strong Communicator
- Positive Attitude
- Skilled Liaison
- Adaptable
What You'll Do:
- Source and purchase medical devices, lab equipment, phlebotomy supplies, ancillaries, disposables and selected medicines from global suppliers
- Receive internal requests from WEP service lines and identify best-fit products to meet project and patient needs
- Partner closely with Nursing, R&D/CTS, EAP/NPP, Clinical Trial and Patient Advocacy teams to support their procurement requirements
- Maintain up-to-date records and spreadsheets (e.g. Rajic, trackers) with product, supplier and project details
- Research, identify and onboard new suppliers to expand WEP’s non-medicinal sourcing network
- Negotiate pricing and commercial terms with suppliers to secure competitive, cost-effective deals
- Raise purchase orders (POs), coordinate inbound shipments and support logistics with customs clearance, tracking and warehouse transfers
- Support warehouse operations, including PO creation, basic product quality checks and kit assembly activities
- Collaborate with Finance and service line leaders to resolve invoice, statement and other supplier-related financial queries
- Ensure timely order fulfilment and day-to-day issue resolution while operating in line with GDP guidelines and the WEP Quality Management System
What You'll Need:
- Bachelor’s degree, ideally in science, business, pharmaceuticals, or finance
- 1–3 years’ experience in sourcing and procurement, preferably in pharma or life sciences
- Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong MS Office skills, particularly Excel, and confidence working with procurement or ERP systems
- Clear and professional communication skills for effective collaboration with suppliers and internal stakeholders
- Basic understanding of GMP/GDP or other regulatory requirements for pharmaceutical procurement (or willingness to learn)
- Detail-oriented, problem-solving mindset with a strong focus on accuracy and process compliance
- Ability to work independently while also contributing effectively to a cross-functional team
- Fluency in additional languages is an advantage, but not essential
What We Offer:
Medical, dental, and vision insurance, FSA, HSA
Voluntary short-term and long-term disability insurance
Voluntary life insurance
401K safe harbor plan and company match
Paid vacation, holiday, and sick time
Paid maternity & paternity leave
What Sets Us Apart:
WEP Clinical partners with sponsors to help patients and physicians gain early access to medicines when no other treatment options are available. WEP Clinical has over 15 years of experience distributing products to over 120 countries worldwide to treat unmet patient needs.
We're Committed to Our Team:
WEP has many initiatives to encourage wellness, growth and development, and team relationships. Check out our LinkedIn Life Page to learn more about our team events, and all that we do to support our employees.
We're Committed to DEI:
At WEP Clinical, acceptance, recognition, and engagement are the core of our DEI values. We are committed to giving employees opportunities for personal and professional success and growth, embracing everyone's unique identities.
Our services include:
Access Programs
Clinical Trial Services
Patient Site Solutions
Clinical Trial Supply
Market Access and Commercialization
WEP Clinical is a smoke-free, drug-free, and alcohol-free work environment.
WEP Clinical is an equal-opportunity employer. WEP Clinical does not unlawfully discriminate against employees or applicants for employment based on an individual’s race, colour, religion, creed, sex, sexual orientation, gender identity or expression, national origin, genetic information, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. WEP Clinical will make reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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