Purchasing Specialist

Description:

Position Function:

To be responsible for various accounting and purchasing functions which may include processing purchase orders, purchasing goods and services, verifying receipt and performance of goods and services, processing vendor invoices and revenue receipts, coding for proper financial classification, auditing for budget conformance and appropriate approvals, reconciling accounts, billing funding sources for program services and expenses, and other general accounting duties.

Requirements:

Education: Associates Degree in Accounting or related field from an accredited institution or equivalent experience.

Experience: General bookkeeping/accounting experience including A/P & A/R, General Ledger, MS Word, & MS Excel.

Functional:

Ability to work in an organized, efficient, accurate and thorough manner. Knowledge of purchasing and contract management best practices is desired, Excellent communication skills, both verbal and written. Solid judgment and sound decision making skills. Must be able to gather and analyze data and to work with figures. Strong work ethic and commitment to taking responsibility and initiative.

Working Conditions:

Standard office conditions including extensive computer operations, telephone and calculator use. This position requires attendance at occasional off-site meetings or events and occasional trips to satellite offices throughout our 7-county area.

Exposure to Confidential Information:

Must maintain confidentiality and follow policies related to financial information, personnel records and client records.

Key Expectations/Responsibilities:

• Comply with agency purchasing and contract management instructions, policies, procedures and best practices.
• Prepare and process requisitions and purchase orders for supplies, equipment, travel and non-client services.
• Track the receipt and delivery of goods and services for invoice approval.
• Resolve vendor or contractor grievances and claims against suppliers.
• Coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.
• Code credit card receipts, reimbursements requests and invoices to the appropriate accounts.
• Maintaining a positive work environment, fostering engagement and retention through communication, feedback, collaboration and recognition.
• Perform other duties as assigned by supervisor.

Requirements:

Education: Associates Degree in Accounting or related field from an accredited institution or equivalent experience.

Experience: General bookkeeping/accounting experience including A/P & A/R, General Ledger, MS Word, & MS Excel.