Purchasing Specialist

TELAMON-TRC COMMITMENT TO TRAUMA INFORMED CARE:

Telamon-TRC has taken steps to shift our organization into a Trauma-Informed Care (TIC) model. This changes our perceptions about the individuals that we work with, employees and customers, including families and children. A trauma-informed system of care provides services that empower employees and customers, including families and children, to feel safe, welcomed and engaged at all levels of organizational interaction. Exchanges that could be potentially retraumatizing, or trigger traumatic reactions require thoughtfulness and non-judgement. Ongoing, as an organization, we collaborate to educate employees about the effects of violence, victimization and trauma on individuals. This model supports a culture of safety for employees and customers, including families and children.

POSITION SUMMARY:

The Purchasing Specialist assists the Purchasing Manager by ensuring that every purchase, contract, and partnership upholds the highest standards of stewardship and compliance. Works closely with Telamon staff to safeguard the integrity, timeliness, and completeness of all equipment and supply acquisitions, as well as assists with Request for Proposal (RFP) processes.

DUTIES AND RESPONSIBILITIES:

1. Review purchase requisitions to ensure that coding, funding, approvals, bid thresholds and vendor selections are in compliance with Telamon requirements.

2. Search for vendors and review vendor performance as needed.

3. Maintain relationships with vendors to help with purchasing needs and resolve issues.

4. Look for ways to save costs within the organization by making sure all costs are reasonable and necessary.

5. Maintenance and accumulation of source data for reporting purposes.

6. Assist inquiries related to documentation needed by Accounts Payable to prepare checks.

7. Assists with the preparation and evaluation of Requests for Proposals (RFPs).

8. Assist in maintaining the vendor list by using (SAMS) to check for debarred or suspended vendors.

9. Ensure compliance with approved policies, procedures, and applicable grant/contract regulations.

10. Assist with samples and documentation for the external auditors.

11. Assists with the training of Telamon staff on systems, policies and procedures.

12. Perform all other duties as assigned by supervisor.

Education and Experience Requirements:

• A Bachelor’s Degree in Accounting, Finance or related fields required.

• A equivalent combination of education and experience may be substituted for a Bachelor’s degree.

• Three years of Purchasing experience.

• Federal Grant and Uniform Guidance experience highly desired.

• Strong understanding of accounting principles.

Skills and Abilities:

• Ability to work quickly and efficiently in a fast-paced environment.

• Ability to communicate effectively with others (both orally and in writing).

• Strong customer service and problem-solving skills.

• Strong math skills.

• Mathematical reasoning.

• Strong Excel and financial management software skills.

ESSENTIAL JOB FUNCTIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Work is primarily performed in an office setting.

• Subject to long periods of sitting and exposure to computer screen.

• Occasional light lifting.

• Driving/sitting for prolonged periods of time.

• Keyboarding and data entry, use of telephone.

• All employees are subject to both a pre-hire and an annual background check. Specific rules by Area of Focus will indicate whether a state or federal fingerprint background check (or both) is required and the frequency. A fingerprint background check may suffice for a regular background check. Additional background checks may be required such as the Child Abuse and Neglect State Registry, and the Sex Offender Registry.

• Telamon Corporation / TRC employees that are required to drive a personal vehicle for work-related duties are to meet the auto insurance liability requirement. The minimum limits required are $100,000 each person bodily injury, $300,000 each accident bodily injury and $50,000 property damage. The insurance liability requirement covers use of an employee’s personal vehicle.

• Telamon Corporation/TRC employees that drive a company-owned/rental vehicle must maintain a satisfactory annual motor vehicle record check.

• Must have own transportation, a valid driver's license, and vehicle insurance.