Purchasing & Supply Chain Analyst

The Purchasing & Supply Chain Analyst is responsible for coordinating and procuring goods and services in different categories to support the daily operations of the company. This includes planning, sourcing, negotiating, and ensuring timely delivery of products and services, such as galley and crew supplies, tools, spare parts and general supplies. The role requires expertise in vendor relationship management, strong negotiation skills, and the ability to maintain inventory levels at various locations.

Key Responsibilities:

• Demand Forecasting & Planning:

o Analyze historical procurement data and business trends to forecast future needs.

o Collaborate with internal stakeholders (e.g., operations and finance) to align procurement plans with business demands.

o Identifying seasonal trends and potential demand fluctuations.

• Sourcing & Procurement:

o Work with approved suppliers and identify new vendors to meet quality, cost, and delivery requirements.

o Negotiate pricing, contracts, terms, and delivery schedules to ensure cost-effective procurement.

o Review the quality of purchase products and take the necessary measures when they don’t meet the company’s quality standards.

o Use vendor credit strategically to purchase in bulk at discounted rates, taking advantage of volume-based savings.

o Work together with accounts payable to avoid bad credit penalties and to maintain a good relationship with vendors.

• Inventory & Supply Chain Management:

o Planning, monitoring, and managing inventory levels across multiple locations to ensure optimal supply, including efficient stock management, safety stock, and stock cycle control.

o Coordinate the delivery and logistics of purchased goods, including tracking shipments, resolving any delays with local and international providers and handling international operations with customs agents. (E2E)

o Maintain accurate records of purchases, contracts, and inventory levels.

• Vendor Management:

o Establish, develop and maintain strong relationships with suppliers, including local and international vendors.

o Regularly review supplier performance to ensure compliance with contracts and agreements.

o Maintain a database with the most updated and relevant suppliers’ data. (F.E. Pricing, lead time and performance metrics.)

• Cost Control & Budgeting:

o Establish purchasing KPI’s and ensure that purchases are made within budget and provide regular reports on procurement spending.

o Look for cost-saving opportunities without compromising on quality.

• Compliance & Documentation:

o Ensure that all purchases comply with maritime regulations, environmental standards, and internal policies.

• ERP Management:

o Create new vendors.

o Create purchases order requisitions.

o Create new items aligned to the requirements.

o Monitor and update prices, and specifications.

o Receive and organize orders that sometimes can be over 50 pounds

Qualifications:

• Bachelor’s degree in business, Supply Chain Management, or a related field is a plus.

• Bilingual proficiency in Spanish and English required, with the ability to communicate effectively in both written and verbal forms.

• Minimum 5-10 years of procurement experience, preferably in the produce, maritime, logistics, or shipping industries.

• Valid Driver License

Skills:

o Strong negotiation and communication skills.

o Proficiency in procure to pay or/and ERP systems.

o Proficiency in Outlook, Excel pivot tables and word.

Key Competencies:

• Ability to work under pressure and meet tight deadlines.

• Strong organizational skills and attention to detail.

• Ability to gather and analyze data.

• Familiarity with the maritime shipping industry and its unique procurement challenges.

• Team player with the ability to coordinate with the maintenance, logistics, and finance teams.

Working Conditions:

• Office-based in South Florida with occasional travel within the company’s facilities or to supplier sites using the company vehicle.

• Fast-paced and deadline-driven environment.

Only local applicants will be considered.