Purchasing/Inventory Management Specialist

Job Title: Purchasing Agent

Job Description: The primary responsibilities of the Purchasing Agent include and are not limited to the following:

• Verifies purchase requisitions forms by comparing items requested to the approved supplier list and RMSs.
• Prepares purchase orders by verifying purchase requisitions, specifications, and price.
• Enter order details (e.g., vendors, quantities, prices) into QuickBooks.
• Manages purchases by forwarding orders to suppliers and monitoring orders.
• Track orders and ensure timely delivery by following up with suppliers and solving issues that may result in delayed orders, keeping management and team members informed of any delays and what is being done to resolve them.
• Verifies receipt of items by comparing items received to items ordered.
• Performs receiving inspection by following RMSs, ensuring all paperwork (packing slip, COA, COC, etc.) required per the RMS is complete and has been received.
• Scan receiving paperwork for medical devices.
• Authorizes payment for purchases by forwarding all required receiving documentation to accounts payable.
• Research potential vendors.
• Create/revise RMS for materials/medical devices.
• Manage quarantine of any items received that lack required documentation.
• Track pricing and purchasing volumes from all suppliers, reports price increases to management. Works with suppliers to stop/minimize any price increases.
• Identifies where we can seek alternative sources and/or negotiate better pricing with current suppliers.
• Collaborate with the Marketing department to order, receive and ensure inspection of all product labeling.
• Collaborate with the Quality department to on board new suppliers, ensuring completion of all quality documentation prior to ordering.
• Evaluate new and current suppliers, manage supplier agreements and relationships.
• Complete yearly supplier evaluations and provide to QA department, reporting any suppliers that are at risk of being disqualified.
• Collaborate with manufacturing supervisors and assistants to monitor inventory levels of raw materials and place orders as needed.
• Work with Order Fulfilment to forecast and order products from contract manufacturers that supply finished goods.
• Perform cost analysis and report to management.
• Provide purchasing planning by collecting, analyzing, and summarizing data and trends.

Requirements:

• Bachelor’s Degree in Economics, Business Administration, or related field, or at least 3 years of experience in leading purchasing for a company
• Proficiency with Microsoft Office programs including Word, and PowerPoint.
• Extensive working knowledge of Excel, especially using calculation functions, and building macros and pivot tables to analyze trends and perform financial analysis.
• Ability to multi-task, effectively manage timelines and prioritize tasks.
• Works well under pressure, ability to handle stress and deadlines.
• Strong work ethic. Willing to arrive early or stay late as needed to get the job done.
• Helpful and collaborative with all departments.
• Effective communication with all levels of management, employees, customers, suppliers, and trade partners.
• Analytical and problem-solving skills.
• Excellent organization, verbal/written, interpersonal and communication skills.
• Excellent negotiator
• Must be able to lift 30lbs.

Preferred

• Bilingual (Spanish)

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Houston, TX 77008 (Required)

Ability to Relocate:

• Houston, TX 77008: Relocate before starting work (Required)

Work Location: In person