QA Document Control & HR Coordinator

Job Summary: A QA Document Control & HR Coordinator is a specialized administrative role that ensures both regulatory compliance for products/processes and adherence to personnel policies.

Job Duties:

Quality Assurance – Document Control (Primary Focus)

• Maintain and control QA documentation, including SOPs, forms, logs, policies, and records
• Ensure proper version control, document updates, approvals, and distribution
• Organize and maintain electronic and physical filing systems
• Support internal audits and third-party audits (GFSI, FDA, customer audits, etc.)
• Track corrective actions and maintain compliance records
• Assist in updating food safety and quality documentation as needed
• Coordinate document retention in compliance with regulatory requirements

Human Resources Support (Partial Allocation of Time)

• Assist with onboarding and new hire documentation
• Maintain employee records in compliance with labor regulations
• Support training record management and tracking
• Help coordinate employee communications and HR documentation
• Support payroll data preparation in ADP.
• Maintain confidentiality of sensitive employee information
• Manage Leave pf absences.
• Stay informed of state and federal law to ensure compliance.
• Submit all and accurate hours worked on a daily basis, accounting for required breaks and meal periods.
• Work independently and productively while still keeping open communication with others.
• Delivers honest and reliable communication with all individuals with whom they interact.
• Effectively manage time to avoid backtracking and delay of tasks.
• Consistently contributes to a safe and positive work environment, abiding by the policies and following procedures at all times.
• Regular attendance and timeliness.
• Perform other duties as assigned or otherwise identified.

Knowledge, Skills and Qualifications:

• Associate or bachelor’s degree preferred (Business, HR, Food Science, or related field)
• 2+ years of experience in administrative, HR, QA, or document control roles
• Experience in a food manufacturing environment strongly preferred
• Strong computer skills (Microsoft Office, document management systems)
• High attention to detail and accuracy
• Ability to manage confidential information with discretion
• Strong written and verbal communication skills
• Ability to work independently and prioritize tasks
• Ability and desire to multitask and prioritize multiple duties and deadlines in a fast-paced work environment
• Ability to manage, prioritize, and delegate multiple tasks of high importance
• Work independently and take initiative to accomplish directives with minimal supervision
• Be reliable, honest, and work well with others
• Strong organizational skills and detail-oriented
• Strong leadership skills, adaptive leadership style, and business acumen
• Excellent active listening, communication, and presentation skills
• Ability to lead, teach, and influence others to develop successful managers
• Possess social perceptiveness, awareness of others' reactions, and understanding the cause for their reaction
• Ability to thoroughly develop and thoughtfully implement objectives and strategies
• Excellent negotiation skills, overcoming objections and reconciling differences
• Able to identify complex problems, review related information to develop and implement solutions
• Computer competence to generate, manage, and analyze reports and spreadsheets
• Navigate computer applications to manage large amounts of data or information
• Ability to effectively handle stress and pressure consistent with the job duties and industry

Pay: $25.34 - $30.51 per hour

Benefits:

• Paid time off

Work Location: In person