QA Document Control Specialist

We are looking for a proactive QA Document Control Specialist who thrives in a fast‑paced manufacturing environment and takes pride in maintaining the highest standards of quality and compliance. In this role, you’ll play a key part in managing SOPs, training records, logbooks, and documentation that keep our operations running smoothly.

Responsibilities: (but are not limited to the following)

• Review deviations and customer complaints for completeness and proper documentation
• Prepare, review, issue, and maintain SOPs, forms, logs, labels and controlled documents
• Update SOP logs, binders, and records when procedures become effective or revised
• Issue product, material, and document codes after reviewing supporting documentation
• Issue and maintain controlled logbooks for production and quality departments
• Maintain organized QA documentation through accurate filing, scanning, and record archiving
• Coordinate and track employee training related to SOPs and quality procedures
• Maintain training records and ensure documentation is audit ready
• Provide backup support to QA Inspectors as needed
• Assist with audit preparation
• Other responsibilities as assigned by executive management

Education and Qualification:

• BS Degree – Major in Nutrition, Chemistry, Biology, Engineering, or equivalent required
• 5 years of quality, production, engineering, and documentation experience in the food, nutraceutical and/or pharmaceutical manufacturing plant required
• Understanding of GMP rules and regulations preferred
• English and Chinese bilingual required

Skills and Abilities:

• Attention to details and highly organized
• Ability to manage multiple tasks and meet company deadlines
• Ability to make judgment calls to ensure quality of products
• Ability to communicate assignments and/or concerns with a team of employees
• Microsoft office suite (Word, Excel, PowerPoint)

Physical Demands:

• Required to reach with arms and use hands and fingers to handle or feel objects and tools
• Required to stoop, kneel, crouch, stand, bend, sit, talk, hear, climb stairs and ladders
• Must be able to lift and/or move up to 10 pounds with the possibility to 50 pounds

Work Environment:

• Work environment in production operation facilities include close proximity to heavy machinery and pharmaceutical powders
• May be in contract with milk, fish, crustacean shellfish, tree nuts, peanuts, wheat, and soy
• Potential to move between production operations sites/areas to complete job functions.

We offer a comprehensive benefit package including medical, dental, vision, and 401K with match.

If you are excited to join our company and take the next step in your career, click the apply now button to find out more.

Compliance with New York State Human Rights Pay Transparency Law, the salary range for this position is $75k to $85k. Please note that the salary information is a general guideline only. AHF considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and business considerations when extending an offer.

The Company

American Health Formulations is a fast-growing contract development and manufacturer of Dietary Supplements, Medical Foods, Herbal and OTC Products. We offer end to end services from R&D, custom formulation development, to production, packaging, and in house testing. We are experienced in the Nutraceutical, Pharmaceutical, Food and Beverage, and Cosmetic industries. We are FDA registered, operate under NSF, cGMP guidelines, and licensed as a New York State Food Processing facility. Come work with us – we are dedicated to making our customers ideas a reality.

We are an Equal Opportunity Employer. All employment is decided on the basis of qualifications, merit and business need.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person