Ready Mix Plant Office Administrator

Overview
We are seeking a dynamic and highly organized Ready Mix Plant Office Administrator to join our team. This vital role ensures the smooth operation of the plant’s administrative functions, supporting daily activities and fostering efficient communication across departments. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for maintaining an orderly and productive office environment. This position offers an exciting opportunity to contribute to a fast-paced construction materials operation, ensuring all administrative processes run seamlessly.

Duties

• Manage daily office operations, including filing, data entry, and maintaining accurate records of plant activities.
• Invoicing customers using Quickbooks
• Handle cash sales by collecting cash, checks, or credit card transaction
• Perform administrative duties as required by the plant manager or region accounting, such as purchase orders, payables, fuel usage, bank deposits, and tracking costs
• Oversee scheduling management for deliveries, maintenance, and staff shifts to optimize productivity and meet project deadlines.
• Coordinate vendor management by liaising with suppliers, processing invoices, and ensuring timely procurement of office supplies and materials.
• Answering multi-line phone systems with professional phone etiquette.
• Facilitate communication between departments through effective calendar management and timely dissemination of information.
• Provide training and development support to team members to foster continuous improvement in administrative practices.

Qualifications

• Proven experience in office administration or clerical roles within a busy environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication skills—both verbal and written—to interact effectively with vendors, staff, and visitors.
• Proficiency in QuickBooks for bookkeeping.
• Experience supervising or managing teams is preferred.
• Familiarity with event planning, vendor management, and human resources functions is highly desirable.
• Demonstrated ability to handle front desk responsibilities with professionalism and courtesy.
• Ability to adapt quickly to changing priorities while maintaining attention to detail in filing, calendar management, and record keeping. Join us as a Ready Mix Plant Office Administrator and play a key role in supporting our operational excellence! Your organizational expertise will help keep our plant running smoothly while providing exceptional service to our team members and partners alike.

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person