Real estate admin

Position: Real Estate Administrative Executive
Location: Dubai
Employment Type: Full-Time

Role Overview

We are hiring a detail-focused and efficient Real Estate Administrative Executive to ensure seamless administrative and operational support for our sales and leasing operations. This role requires strong coordination skills, excellent documentation handling, and the ability to manage daily communication with clients and internal teams. The ideal candidate will contribute to maintaining compliance, organization, and workflow efficiency within a fast-paced real estate environment.

Core ResponsibilitiesAdministrative & Regulatory Support

• Handle preparation and management of real estate documentation including Forms A & B, tenancy agreements, NOCs, and listing authorizations
• Ensure all paperwork aligns with RERA regulations and internal compliance standards
• Maintain structured digital and physical records for easy access and audits
• Draft, review, and format official correspondence, agreements, and internal documents

Client & Stakeholder Coordination

• Respond to client inquiries and manage follow-ups in a timely and professional manner
• Liaise with landlords, developers, agents, and internal departments
• Organize property viewings, client meetings, and appointments
• Oversee email and WhatsApp communication channels

Sales & Marketing Assistance

• Upload and manage property listings across platforms such as Bayut, Dubizzle, and Property Finder
• Coordinate with developers on project information, approvals, handovers, and payment schedules
• Maintain and update CRM systems to ensure accurate sales data
• Support marketing efforts by preparing property advertisements and promotional materials

Operations & Office Management

• Monitor payments, invoices, and outstanding documentation
• Manage office inventory and coordinate with service providers
• Prepare reports and assist management with operational and administrative tasks

Candidate Requirements

• 1–2 years of experience in a real estate administrative role (preferred)
• Strong communication skills in English; Arabic is an advantage
• Solid understanding of real estate processes and RERA compliance
• Proficient in MS Office, CRM software, and property listing portals
• Strong organizational skills with the ability to multitask effectively
• Ability to perform well under pressure in a dynamic work environment

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your current visa status?

Experience:

• Real estate admin: 1 year (Required)