Real Estate Administrative Assistant

Real Estate Administrative Assistant- LOCAL CANDIDATES ONLY

📍 Calabasas, CA | Onsite Monday–Friday | 9:00 AM–6:00 PM

💰 $65,000–$75,000 DOE + discretionary bonus

💥 Outstanding benefits including 100% company-paid employee medical coverage, generous PTO, paid holidays, 401(k) with 6% company match, and more

A growing boutique retail real estate company is seeking a highly organized, proactive Real Estate Administrative Assistant to support a busy leasing team and help keep deals, priorities, and day-to-day operations running smoothly.

If you're someone who naturally stays ahead of deadlines, loves organization, and thrives in a fast-paced environment, this is an opportunity to build a long-term career within commercial real estate.

Responsibilities

• Provide primary support to the VP of Leasing by managing workflow, priorities, and scheduling

• Track active deals and maintain visibility into the leasing pipeline

• Anticipate needs and proactively stay ahead of upcoming deadlines and deliverables

• Review and track Letters of Intent (LOIs) and related leasing documentation

• Coordinate administrative and operational activities for the leasing team

• Manage multiple moving priorities in a fast-paced, high-volume environment

• Partner closely with the Leasing Manager for guidance and ongoing support

• Help ensure day-to-day leasing operations run efficiently

Qualifications

• 2+ years of Administrative Assistant experience required

• Real estate industry experience preferred

• Exceptional organizational skills — critical for success in this role

• Strong ability to prioritize and manage multiple responsibilities

• Highly proactive mindset with the ability to anticipate needs rather than wait for direction

• Strong communication skills and attention to detail

• Ability to thrive in a fast-paced environment

***********LOCAL CANDIDATES ONLY ***********

Please Note: This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions.