Real Estate Administrative Assistant (Listing Admin)

The Real Estate Administrator / Listing Administrator will play a key role in managing property listings, supporting real estate agents, and ensuring the efficient administration of all real estate activities. The ideal candidate will have a strong administrative background, excellent organizational skills, and a passion for real estate.

Key Responsibilities:

• Property Listings Management: Assist in the creation, updating, and maintenance of property listings across various platforms (websites, MLS, social media, etc.).
• Client Communication: Act as the point of contact for clients, handling inquiries and providing updates regarding property listings and market trends.
• Document Preparation: Assist with the preparation and management of documents such as contracts, agreements, and property brochures.
• Database Management: Maintain accurate and up-to-date client and property databases.
• Coordination of Viewings: Schedule property viewings and coordinate with agents and clients to ensure smooth appointments.
• Marketing Support: Assist with the preparation of marketing materials for new property listings, including online and offline marketing initiatives.
• Administrative Support: Provide general administrative support to the real estate team, ensuring all office operations run smoothly.
• Compliance & Documentation: Ensure compliance with UAE real estate laws and regulations regarding listings, transactions, and documentation.
• Reporting: Assist with reporting requirements, including sales performance, listing updates, and market analysis.

Requirements:

• Experience: Minimum 2-3 years of experience in real estate administration, property listing management, or a related field.
• Knowledge: Familiarity with UAE real estate laws, regulations, and platforms (e.g., Property Finder, Bayut, JustProperty, etc.) is highly preferred.

• Skills:
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills in English .
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with CRM and real estate management software.
• Attention to Detail: Ability to maintain accuracy and consistency in documentation and listings.
• Problem-Solving: Proactive and capable of handling challenges in a fast-paced environment.
• Team Player: Ability to work effectively in a team and collaborate with colleagues and clients.