Real Estate Agent Executive Assistant

A highly productive, top-performing real estate agent with Liz Moore & Associates is seeking a full-time administrative assistant to support a fast-paced and dynamic business.

This role is ideal for someone who thrives in a constantly changing environment, enjoys being on the move, and takes pride in staying organized while juggling multiple priorities. The right candidate is proactive, detail-oriented, and confident communicating directly with clients and vendors.

Compensation based on experience with potential for bonuses based on performance.

Key Responsibilities

• Manage and maintain the CRM database at a high level to ensure accuracy and consistency
• Coordinate and communicate directly with clients, vendors, and service providers
• Run errands as needed to support day-to-day operations
• Obtain quotes for repair work and coordinate/schedule vendors and contractors
• Meet contractors and photographers at properties when needed
• Deliver a seamless client experience from start to finish (coordinating gifts, events, etc.)
• Assist in managing the agent’s calendar, appointments, and scheduling logistics
• Support social media and marketing efforts alongside the broader team
• Prepare materials using Canva (video, etc.)
• Maintain and enhance Google Business Profile & YouTube Page
• Handle and prioritize multiple forms of communication (email, phone, text, etc.)
• Stay highly organized while adapting quickly to shifting priorities

Qualifications

• Strong organizational and time management skills
• Ability to multitask and remain detail-oriented in a fast-paced environment
• Excellent communication and customer service skills
• Comfortable working both in-office and on the go
• Proficiency in Microsoft Word, Outlook, and Excel
• Experience with Canva (or willingness to learn quickly)
• Real estate, mortgage, MLS, or title experience is a plus (not required)

What We’re Looking For

• Someone who can follow a structured schedule while remaining flexible as real estate demands shift daily
• A self-starter who takes initiative and solves problems without constant direction
• A team player who represents the agent and business professionally in all interactions
• Someone who enjoys being busy, productive, and part of a high-performing environment

Compensation will be based on experience.

Job Type: Full-time

Work Location: In person