Real Estate Assistant

Job Description:

Personal Assistant / Real Estate Executive Assistant

We are seeking a highly organized, proactive Personal Assistant to provide high-level support to our team leader and assist with the day-to-day coordination of operations. This role requires exceptional written communication skills, the ability to manage multiple priorities independently, and a client-first mindset.

The ideal candidate is resourceful, solution-oriented, and thrives in a fast-paced environment. You must be a self-starter who can exercise sound judgment, anticipate needs, and manage projects with little to no supervision.

Bilingual in Spanish is strongly preferred.

Key Responsibilities

Executive & Personal Support

• Act as a primary point of contact on behalf of team leadership via email, text, and phone
• Draft, edit, and manage professional correspondence and client communications
• Maintain calendars, schedules, and follow-ups to ensure nothing falls through the cracks
• Anticipate needs and proactively solve problems before they arise

Client & Transaction Coordination

• Oversee seller transactions from initial contact through executed purchase agreement
• Prepare and organize all listing materials
• Coordinate property photos, staging, repairs, signage, access, and marketing timelines
• Schedule and manage showings, open houses, and broker open houses
• Collect and organize showing feedback
• Support buyer transactions from start to finish

Operations & Systems

• Manage and maintain office systems, workflows, and databases
• Oversee client care systems and CRM/database management
• Help create, reorganize, and improve systems and procedures for efficiency
• Track deadlines, tasks, and priorities across multiple projects

Marketing & Design Support

• Assist with occasional design and marketing projects (digital and print)
• Coordinate listing launches and marketing activities
• Ensure branding and messaging remain polished and consistent

What We’re Looking For

• Strong written and verbal communication skills, especially via email and text
• Highly organized with exceptional attention to detail
• Calm, empathetic, and client-focused with excellent customer service skills
• Able to prioritize and manage changing tasks independently
• Comfortable working in a fast-paced, high-expectation environment
• Team-oriented with a growth mindset and a desire to exceed expectations
• Willing to work occasional evenings and weekends as needed

Preferred Qualifications

• 2+ years of Real Estate expericne is required
• Minnesota Real Estate License (preferred, not required)
• Experience in customer service
• Proficiency in Google Suite, and general internet tools

(Adobe Suite experience is a plus)

• Bilingual in Spanish preferred

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• This role requires 100% in person work. No hybrid or remote. Is this a deal breaker?
• Did you write emails and texts on your boss's behalf in your current role?
• Are you bilingual? If so, what other language do you speak?

Experience:

• Real estate administrative: 2 years (Required)

License/Certification:

• Real Estate License (Preferred)

Work Location: In person