Real Estate Executive Assistant/Transaction Coordinator

Job Overview
We are seeking a highly organized, professional, and proactive full-time Real Estate Executive Assistant to support a busy real estate team.

This is not an entry-level administrative position. We are looking for someone who thrives in a fast-paced environment, can manage multiple priorities at once, and takes ownership of getting things done without constant supervision.

We are looking for someone seeking a long-term career opportunity in real estate, not a temporary position. The right candidate will become an integral part of our team and play a key role in the growth of the business for years to come.

We value loyalty, professionalism, dependability, and strong communication. In return, we offer a stable position, growth opportunities, increasing responsibility, and performance-based compensation.

Responsibilities

• Answering incoming calls and responding to client inquiries
• Coordinating property showings and appointments
• Managing calendars and scheduling
• Preparing and organizing contracts and transaction paperwork
• Following up with leads, clients, vendors, and tenants
• Assisting with marketing efforts, mailers, and client appreciation campaigns
• Maintaining CRM databases and contact records
• Tracking deadlines and ensuring tasks are completed on time
• Assisting with property management and administrative projects as needed
• Providing exceptional customer service to clients and business partners

Qualifications:

• Exceptional organizational skills
• Strong written and verbal communication
• Ability to prioritize and manage multiple projects simultaneously
• Professional and polished demeanor
• Strong computer skills and ability to learn new software quickly
• Detail-oriented with excellent follow-through
• Ability to work independently and solve problems proactively
• Availability to occasionally respond to urgent matters outside normal business hours

Preferred Qualifications:

• Real estate experience
• Transaction coordination experience
• CRM experience
• Administrative or executive assistant experience

Compensation:

• Hourly base pay
• Performance and commission opportunities
• Paid time off
• Long-term growth opportunities
• Pay will start with a base training hourly pay of $18/hour. This is strictly for a month-long training period. After that, pay will transition to a mix of a base hourly rate plus commission splits. Pay may be discussed more in-depth as we move forward in the process.

This position will begin as a full-time in-person position for the training period and transition to a hybrid work schedule - some work from home, some in-office time.

To apply, please submit a true resume and a brief cover letter explaining why you would be a good fit for this position. If you do not do both of these, your application will not be considered.

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Laramie, WY 82070