Real Estate Office Admin Specialist

We are a real estate consultant Firm. Currently we are looking for female Office Assistant for our Business Bay office.

The responsibilities will be as under:

Administrative Support:Provide comprehensive clerical support - including managing phone calls, emails, and correspondence, process salaries and other payments from time time.

- Visa, Emirates ID: Prepare documents and complete the procedures for renewal of Visa /Emirates id/ work permit of the office employees whenever it is due.

- Meeting Coordination:Schedule and organize meetings, appointments.

- Document Management: Ensure all documentation is filed and stored correctly for easy retrieval.

- Meeting Coordination:Schedule and organize meetings, appointments.

- Office Operations:Oversee office supplies inventory, ordering necessary supplies, and maintaining a tidy and organized workspace.

- Data Entry & Management:Accurately input and update data in company systems, maintaining the confidentiality and integrity of sensitive information.

- Customer Service:Greet and assist visitors, clients, and employees with queries, providing a positive and professional first impression of the company.

- Support to Teams:Collaborate with various departments to ensure a smooth workflow, offering assistance with projects and daily tasks as needed.

Required Skills:

- Organizational Skills:Strong ability to prioritize tasks and manage time effectively in a fast-paced environment.

- Communication:Excellent verbal and written communication skills, with a focus on clear, professional interaction.

- Technical Proficiency:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with basic office equipment.

- Attention to Detail:High level of accuracy and attention to detail in all tasks, ensuring quality and consistency.

- Problem-Solving:Ability to anticipate needs and resolve issues proactively with a solution-oriented approach.

- Team Player Attitude:Ability to work collaboratively with others, fostering a positive and supportive work environment.

Skills

Preferred Qualifications:

- Previous experience in an office assistant or similar role is advantageous but not required. Skills and capabilities will be assessed through relevant tests during the hiring process.