Real Estate Office Assistant

Overview
Join our dynamic real estate team as a Real Estate Office Assistant, where your energy and organizational skills will help drive our success! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and exceptional support for agents and clients alike. Your proactive approach and attention to detail will keep our office running efficiently, creating a welcoming environment that fosters growth and productivity. This paid position offers an exciting opportunity to develop your administrative expertise within a fast-paced real estate setting.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and clients with professionalism and warmth
• Manage multi-line phone systems, directing calls accurately and courteously while providing excellent customer service
• Handle data entry tasks using Microsoft Office and Google Workspace, maintaining organized records and files
• Support bookkeeping activities with QuickBooks, including invoicing, expense tracking, and financial record management
• Coordinate calendar management and appointment scheduling for agents and team members to optimize time utilization
• Maintain office supplies inventory, process incoming mail, and ensure the office environment remains tidy and organized
• Assist with clerical duties such as proofreading documents, filing paperwork, and managing correspondence to ensure accuracy and efficiency

Experience

• Prior office management or administrative experience in a professional setting is highly preferred
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software is a plus
• Excellent organizational skills with the ability to multitask effectively in a busy environment
• Bilingual abilities are desirable to support diverse client needs
• Demonstrated phone etiquette and customer service skills to handle inquiries professionally
• Familiarity with multi-line phone systems, data entry, filing procedures, and general clerical tasks

This role is perfect for someone who thrives in an energetic environment, values clear communication, and is eager to grow their administrative expertise within the real estate industry. We’re committed to supporting your professional development while providing a positive work experience that recognizes your contributions.

Pay: From $16.90 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in San Dimas, CA 91773