Real Estate Operations Assistant

Who We Are

Mattingly Builds is a Louisville-based residential real estate investment company. We buy distressed single-family houses, gut-renovate them, and sell them for a profit. We build brand-new single-family homes from the ground up. And we manage a growing portfolio of rental properties. We move fast, run lean, and do high-quality work — and we’re looking for someone who wants to be in the middle of all of it.

This is not a corporate office job. You will sit in on deal decisions, see how a fix-and-flip budget gets built, watch a house go from demo to list-ready, and understand what it actually takes to run a real estate investment business from the inside. If you’ve ever been curious about real estate investing — or you’re already passionate about it — this role puts you at the center of the action.

The Role

We need a sharp, organized operator who can keep the financial side of the business tight while also providing hands-on support for active renovation and construction projects. Half your time will be in QuickBooks reconciling project accounts, tracking deal budgets, and managing the money. The other half will be in the field — coordinating contractors, procuring materials, and doing site check-ins on active flips and new builds.

The ideal person for this role doesn’t need to be a real estate expert on day one — but they need to be genuinely interested in learning the business, comfortable in a construction environment, and sharp enough with numbers to keep multiple project budgets on track simultaneously.

Accounting & Financial Responsibilities

• Reconcile all project and entity-level accounts in QuickBooks on a regular basis
• Track individual deal budgets (acquisition, renovation costs, carrying costs, closing) against actuals
• Flag budget overruns and communicate proactively before small variances become big problems
• Manage accounts payable and receivable, including contractor invoices, supplier bills, and draw requests
• Track hard money loan draws, weekly interest accrual, and payoff schedules by deal
• Maintain deal-level P&L records and assist with month-end financial summaries
• Keep organized records of closing documents, assignment contracts, and financial paperwork
• Support CPA coordination and year-end tax preparation

Real Estate Operations & Field Responsibilities

• Assist in day-to-day oversight of active fix-and-flip renovations and new construction projects
• Conduct regular site visits to track progress, identify issues, and report back to ownership
• Source, price, and procure materials for active projects — keeping costs in line with the deal budget
• Coordinate subcontractor scheduling and follow up on work completion
• Assist with contractor vetting and onboarding as the project pipeline grows
• Help track permits, inspections, and any municipality compliance items across active projects
• Maintain project schedules and flag delays or scope changes that could affect deal profitability
• Communicate with contractors, suppliers, and vendors professionally on behalf of the company

What We’re Looking For

• 3–5 years of accounting, bookkeeping, or financial administration experience — required
• Proficiency in QuickBooks (Desktop or Online) and Microsoft Excel — required
• Genuine interest in real estate investing, house flipping, or residential construction — strongly preferred
• Any background in real estate, construction, or property management is a major plus
• Ability to read a scope of work, understand a draw schedule, and talk intelligently with contractors
• Highly organized with strong attention to detail — you notice when numbers don’t add up
• Self-starter who can manage multiple projects without hand-holding
• Strong communicator — written and verbal — with contractors, vendors, and ownership
• Valid driver’s license and reliable personal vehicle for site visits throughout the Louisville metro — required
• Bilingual (English/Spanish) is a bonus

Why This Role Is Different

Most admin roles keep you behind a desk. This one puts you inside a real estate investment operation. You’ll understand how deals are structured, how renovation budgets get built and busted, and how a house goes from a wholesale acquisition to a finished product on the MLS. Over time, you’ll develop working knowledge of the fix-and-flip and new construction business that you simply can’t get sitting in a traditional office.

We’re a growing company with an aggressive deal volume goal. The person who takes this role has real opportunity to grow with the business.

Compensation & Details

Salary: $17 – $25 per hour base, commensurate with experience

Bonus: Performance-based bonus tied to deal volume and operational outcomes

Schedule: Full-time, hybrid (remote admin work + in-field site visits)

Location: Louisville, KY metro area

Mileage reimbursement provided for site visits

How to Apply

Submit your resume and a brief cover letter to Mattingly Builds. In your cover letter, tell us why you’re interested in real estate and what relevant experience you bring to this role. Applications without a cover letter will not be considered.

Mattingly Builds is an equal opportunity employer.

Pay: $17.00 - $25.00 per hour

Work Location: Hybrid remote in Louisville, KY 40203