Real Estate Transaction Coordinator

About the Role:

We are seeking a highly organized, detail-oriented, and fast-moving Transaction Coordinator (TC) to support a growing real estate team. This role is designed to take the administrative burden off our agents so they can focus on clients and production. You will be the operational backbone of each transaction—ensuring everything is executed accurately, efficiently, and on time.

Key Responsibilities:

• Manage all administrative aspects of real estate transactions from contract to close
• Input and update listings in the MLS, including status changes (active, pending, sold)
• Open and manage transaction files in Dotloop
• Send all necessary documentation to title companies and cooperating agents
• Track and confirm escrow and earnest money deposits
• Maintain compliance and ensure all required documents are collected and complete
• Manage and track all contract deadlines and contingency dates
• Enter key dates into shared calendars for team visibility
• Ensure each file is fully complete and closing-ready
• Provide weekly transaction status updates/checklists for agents
• Keep all files, timelines, and communication organized and up to date

Agent Support:

• Handle all MLS input on behalf of agents
• Send reminders for important tasks (marking listings sold, removing signs, retrieving lockboxes)
• Ensure agents are consistently updated so they never have to wonder about transaction status
• Support both listing and buyer-side transactions, ensuring all paperwork and timelines are complete and on track

Performance Expectations:

• Extremely responsive—goal is under 1-hour response time whenever possible
• Ability to execute tasks same-day (no next-day delays)
• Proactive communication and follow-through
• Strong sense of urgency and accountability
• Availability to assist on weekends as needed
• 100% Accuracy

Qualifications:

• Previous Transaction Coordinator or real estate administrative experience preferred
• Familiarity with MLS systems (Las Vegas and/or Reno experience is a plus)
• Experience with Dotloop (or similar transaction management software)
• Knowledge of real estate contracts, timelines, and compliance requirements
• Nevada real estate license preferred (not required, but a plus)
• Strong organizational and time management skills
• Excellent written and verbal communication
• Ability to multitask and manage a high volume of transactions

What We’re Looking For:

• Someone highly reliable and detail-oriented
• A self-starter who takes initiative and ownership of their role
• A team player who thrives in a fast-paced, high-volume environment
• Someone who is proactive, efficient, and doesn’t need to be micromanaged
• A professional who is committed, responsive, and deeply focused on real estate operations

Why Join Us:

• Be part of a fast-growing, high-producing real estate team
• Play a key role in streamlining operations and supporting agent success
• Opportunity for growth as the team expands

If you’re someone who thrives on organization, speed, and keeping everything running smoothly behind the scenes, we’d love to hear from you.

Qualifications

• 2+ years of experience in real estate transactions, escrow, compliance, title, or coordination
• Master-level organizational and administrative skills
• Strong knowledge of contracts, timelines, and real estate terminology
• Exceptional written and verbal communication
• Tech-savvy — comfortable with CRM platforms and transaction management software
• High attention to detail — mistakes are not in your vocabulary

Job Type: Full-time

Pay: $60,000.00 - $84,000.00 per year

Experience:

• Real estate administrative: 2 years (Preferred)

License/Certification:

• Real Estate License (Preferred)

Work Location: Hybrid remote in Las Vegas, NV 89148