Real Estate Transaction Coordinator

Transaction Coordinator (Part-Time, Hybrid)

Junction City, Oregon | 20–30 hrs/week | $20–25/hr DOE + performance bonus opportunities

Hybrid: Office-based during training, then +/- 3 days week in office

Do you love bringing order to chaos? Are you the person at your current job who catches what others miss — the missing signature, the date that doesn't add up, the form that wasn't quite right? Do you get genuine satisfaction from taking something messy and making it clean?

If that's you, we'd like to meet you.

We're Willamette Properties Group, a high-producing real estate team in the Willamette Valley. We're looking for the right person to join us as our Transaction Coordinator — the person behind the scenes who makes sure every file is handled with care, every deadline is hit, and every client experience feels seamless.

This is not a corporate seat. We're a small, tight team with a family feel and high standards. The person we hire will be valued, trusted, and treated like the professional they are.

The best person for this role might not currently be a Transaction Coordinator. You might be working in:

- Escrow or title (assistant, officer, processor)

- Mortgage loan processing or closing

- Paralegal work, especially real estate or estate planning

- Medical billing, coding, or office management

- Insurance underwriting or claims processing

- Bookkeeping, accounting, or compliance work

- Court reporting, legal transcription, or document review

- Or any role where attention to detail under deadline pressure is your everyday

If you're known among your coworkers as 'the one who catches things,' we want to talk to you. We'll teach you real estate. We can't teach the wiring — that you either have or you don't.

What you'd do:

- Manage real estate transactions from contract to close, working alongside our agents.

- Track deadlines, chase outstanding documents, and coordinate with escrow, lenders, inspectors, and the other side's agent.

- Keep our files organized, accurate, and fully compliant.

- Update transaction status and client information in our CRM.

- Coordinate with our Client Care Manager on new transactions, closings, and client handoffs.

- Communicate clearly and professionally with clients, vendors, and our team.

What we're looking for:

- A natural eye for detail and follow-through. Someone who feels uncomfortable when something is incomplete.

- Comfort working with multiple computer systems and learning new software quickly. We'll train you on our platforms.

- Strong written and verbal communication.

- Ability to manage multiple priorities and shift gears without losing accuracy.

- Reliable availability Monday–Friday during business hours.

- Willingness to be in our Junction City office most days during initial training (typically 3–6 weeks), transitioning to 2 days a week in office and 3 days from home once you've mastered our systems and basic transaction flow.

What we offer:

- $20–25/hour depending on experience, with performance bonus opportunities (we'll discuss specifics in the interview).

- 20–30 hours per week, with hours that can work around your life.

- A dedicated workspace at our Junction City office, a laptop, and a dedicated work phone line.

- A potential path to full-time as our business grows, if that's something you want.

- A team that takes care of the people who take care of us call it high performance with grace, relationship-first, ethics-driven.

- The chance to learn real estate from the inside without having to sell anything.

No real estate experience required. If you have it, great. If you don't but you have the wiring, the work ethic, and the love of bringing order to chaos, we'll teach you the rest.

To apply: send us your resume and tell us briefly: What does great attention to detail look like in your current job, and what's one example of when it mattered? We read every reply.

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Experience:

• Clerical: 1 year (Required)
• Computer literacy: 1 year (Required)
• CRM software: 1 year (Preferred)
• Real estate administrative: 1 year (Preferred)
• Windows: 1 year (Preferred)

Language:

• Spanish (Preferred)

License/Certification:

• Real Estate License (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Junction City, OR 97448 (Required)

Work Location: Hybrid remote in Junction City, OR 97448