Real Estate Transaction Coordinator

Job Overview
We are seeking a highly organized and proactive Real Estate Transaction Coordinator to join our team. In this vital role, you will manage the entire transaction process from listing to contract to closing, ensuring seamless communication between clients, agents, lenders, and attorneys. Your expertise in office management, administrative support, and customer service will drive efficiency and accuracy throughout each real estate deal. This position offers an exciting opportunity to be at the heart of our operations, supporting agents and clients alike with professionalism and enthusiasm.

Responsibilities

• Coordinate all aspects of real estate transactions, including preparing and reviewing contracts, disclosures, and closing documents
• Maintain detailed transaction files with accurate data entry using tools like Microsoft Office, Google Workspace, and transaction management software
• Communicate effectively with clients, agents, lenders, and attorneys via phone calls, emails to ensure timely updates and problem resolution
• Manage calendar appointments for showings, inspections, appraisals, and closing dates using calendar management tools + AI
• Oversee office operations related to transaction processing, including filing documents, proofreading contracts for accuracy, and ensuring compliance with legal requirements
• Provide exceptional customer support by addressing inquiries promptly and maintaining professional phone etiquette at all times
• Support office management tasks such as data entry and maintaining organized digital filing systems

Qualifications

• Proven experience in office management or administrative roles within real estate or related fields such as dental or medical receptionists
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and transaction management platforms
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Exceptional communication skills with a focus on phone etiquette, email, and customer service excellence
• Experience with clerical tasks such as proofreading, data entry, filing, and calendar management
• Knowledge of real estate transaction processes, previous real estate salesperson experience or prior experience as a transaction coordinator is highly desirable
• Ability to handle sensitive information discreetly while maintaining high levels of professionalism

Join us as a Real Estate Transaction Coordinator where your organizational prowess and dedication will help facilitate smooth transactions that delight clients and support our agents’ success. Inquire or apply to learn more about pay structure & incentives! We value energetic team players committed to excellence in every detail!

Pay: From $25.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Work Location: Remote