Reception and Accounting Support Specialist

This position serves as the first point of contact for clients and visitors, ensuring welcoming professional experience. The role also provides essential administrative and accounting support, including processing invoices, assisting with monthly close activities, and completing general office tasks such as data entry, word processing, and research. This is a dual-function role ideal for someone who is detail‑oriented, organized, and comfortable supporting both front‑office and accounting operations.

Key Responsibilities

Accounting & Finance Support

• Process Accounts Payable invoices within the accounting system
• Reconcile general ledger accounts, verify accounting data, and document transaction details
• Assist with monthly and annual physical inventory counts as needed
• Support month‑end and year‑end close by recording routine transactions
• Serve as backup for accounting team members during absences
• Perform billing functions for all customers
• Complete additional accounting tasks as assigned by the Controller or Accounting Manager

Front Desk & Administrative Support

• Answer, screen, and route incoming calls professionally
• Greeting and welcome visitors; provide seating and direct them to appropriate meeting rooms or offices
• Maintain office security by following established safety procedures and managing visitor access
• Provide accurate information to clients and staff in person, by phone, and via email
• Receive, sort, and distribute daily mail in accordance with office procedures
• Assist administrative staff with overflow tasks, including word processing, data entry, and online research

Qualifications

• Proficiency in Microsoft Office, especially Excel
• Experience with large ERP systems such as NetSuite, SAP, or Microsoft Dynamics (preferred)
• Strong attention to detail and analytical skills
• Associate’s or Bachelor’s degree in Accounting (preferred)