Receptionist

Job Title: Receptionist

Summary/Objective:

The Receptionist plays a vital role as the first point of contact for clients, visitors, and stakeholders. This position requires excellent communication skills, organization, and a friendly demeanor to ensure a positive experience for everyone interacting with the company.

Essential Job Functions:

• Greet clients and guests warmly and professionally as soon as they arrive at the office.
• Direct visitors to the appropriate person or department promptly.
• Answer, screen, and forward incoming phone calls while maintaining proper phone etiquette.
• Respond to inquiries and provide basic and accurate information in-person and via phone/email.
• Ensure the reception area is tidy, organized, and presentable at all times.
• Maintain sufficient stock of stationery, forms, brochures, and other materials.
• Receive, sort, and distribute daily mail and deliveries to appropriate personnel.
• Scan bills and important documents to the accounting department promptly upon receipt.
• Order and maintain inventory of office supplies, including paper, toner for copiers, and other essential items.
• Monitor stock levels and reorder supplies as needed to ensure smooth office operations.
• Assist with clerical tasks such as filing, photocopying, faxing, and organizing documents.
• Support other departments with administrative tasks as requested.
• Keep the conference room tidy and organized.
• Ensure the refrigerator is fully stocked and maintain cleanliness.

Qualifications:

• Proven work experience as a receptionist or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication skills, both verbal and written.
• Professional appearance and demeanor.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Customer service oriented with a positive attitude.
• High school diploma: additional certification in Office Management is a plus.

Physical Demands and Work Environment:

• Regularly engage in sitting, standing, or walking activities.
• Occasionally handle lifting, carrying, pushing, or pulling items of varying weights.
• Perform reaching, kneeling, crouching, bending, or twisting motions as needed.
• Other physical requirements may arise depending on job tasks.
• Work may be conducted at a desk or workstation situated in confined areas.
• Experience moderate levels of noise indoors and outdoors.
• Flexibility to work overtime and occasional weekends as required.
• Ability to thrive in both team-oriented settings and independently, demonstrating self-motivation and initiative.

Travel:

• Some travel may be required.

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• This role requires a candidate that will be available during office hours. Are you available to work 8:00am - 4:30pm, Monday - Friday?

Work Location: In person