Receptionist

A fast-paced legal, tax and asset management firm located in Phoenix, Arizona has an immediate opening for an experienced receptionist . An exciting opportunity for the individual who has great customer service and organizational skills and enjoys working in a small office environment. Our firm is recruiting a front office person that has great professional presence and confidence. This full time position provides reception services to wealth management, advisory, legal and tax services in our firm. Must be comfortable with multi-tasking and extremely organized.

The successful candidate will welcome visitors and clients by greeting them, in person or on the telephone, answering or referring inquiries. Solid communication skills both written and verbal are required. The ability and motivation to rapidly acquire knowledge about procedures and policies are required. The position also requires well-developed self-management, social and communication skills to deal positively and constructively with clients and other employees. Strong attention to organization, detail, follow up skills and effective use of time is also required. Executive and personal assistant tasks including company and personal errands required of this position.

Duties

• Answer phones, screen and direct calls.
• Take and relay messages.
• Greet clients and visitors entering organization.
• Direct clients and visitors to correct destination.
• Provide general administrative and clerical support.
• Prepare correspondence and documents.
• Receive and sort mail and deliveries.
• Schedule appointments.
• Organize conference room bookings.
• Coordinate meetings and organize catering.
• Monitor and maintain office equipment.
• Tidy and maintain reception area.
• Special projects as they arise.

Requirements

• Proven experience as a receptionist or in a similar clerical role is preferred.
• Proficiency in using computerized systems and software applications, particularly Word, Excel, PowerPoint and Outlook.
• Strong typing skills with attention to detail for accurate data entry.
• Excellent proofreading skills to ensure high-quality documentation.
• Exceptional organizational skills and the ability to multitask effectively.
• Strong interpersonal skills with a focus on customer service excellence.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Bilingual abilities are a plus, enhancing communication with diverse clientele.

Qualities

• Ability to interact effectively with co-workers, clients, and management.
• A team player.
• Ability to be extremely detail oriented and highly organized.
• Excellent oral and written communication skills.
• Initiative.
• Reliability/dependability.

If you are a motivated individual who thrives in a dynamic environment and is eager to contribute to our team's success, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person