Receptionist

Overview
We are seeking a dynamic and friendly Receptionist to serve as the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks to ensure a smooth and efficient workplace environment. The ideal candidate will be highly organized, tech-savvy, bilingual (if applicable), and possess excellent communication skills. Join us to be the first point of contact for visitors and clients, while contributing to the overall professionalism and operational success of our team.

Responsibilities

• Greet visitors, clients, and vendors with a warm and professional demeanor, ensuring they feel welcomed and valued.
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries to appropriate personnel promptly.
• Maintain a clean, organized front desk area and ensure all reception supplies are stocked and functional.
• Handle data entry, filing, and document proofreading to support administrative workflows efficiently.
• Schedule appointments, manage calendars, and coordinate meetings using tools like Google Workspace or Microsoft Office.
• Assist with clerical duties including photocopying, faxing, mailing, and maintaining confidentiality of sensitive information.
• Provide excellent customer support by addressing inquiries professionally and offering assistance as needed.
• Support medical or dental reception duties if applicable, including patient check-in/out procedures and insurance documentation.
• Demonstrate strong phone etiquette and organizational skills to handle multiple priorities seamlessly.Experience
• Previous office or administrative experience is required; experience in medical or dental reception is a plus.
• Proven proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools.
• Familiarity with front desk operations, multi-line phone systems, filing systems, and clerical procedures is essential.
• Bilingual abilities are highly desirable to communicate effectively with diverse clients and staff.
• Experience in office management or personal assistant roles will be advantageous for supporting broader administrative functions.
• Strong organizational skills with the ability to prioritize tasks efficiently while managing time effectively.
• Demonstrated customer service skills with a professional attitude and excellent phone etiquette. Join our team today to be part of an energetic environment where your organizational talents and friendly demeanor will make a meaningful difference!

Pay: $14.00 - $16.00 per hour

Work Location: In person