Receptionist

Job Overview
We are seeking an energetic and highly organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and team members. Your proactive approach and excellent communication skills will ensure smooth office management and create a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative skills in a dynamic environment.

Duties

• Greet visitors and clients warmly, ensuring a professional and friendly atmosphere at all times
• Answer, screen, and direct incoming calls using multi-line phone systems with excellent phone etiquette
• Manage front desk operations including scheduling appointments, maintaining visitor logs, and handling mail distribution
• Perform data entry, filing, and document proofreading to support office administrative tasks
• Utilize Microsoft Office Suite and Google Workspace to prepare reports, correspondence, and presentations
• Assist with calendar management and coordinate meetings for staff and executives
• Support office management tasks such as supply inventory, basic bookkeeping using QuickBooks, and maintaining organized records
• Provide customer support by addressing inquiries promptly and professionally
• Maintain a clean, organized reception area that reflects the company’s professional standards

Experience

• Previous office experience or clerical experience demonstrating strong organizational skills
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
• Experience with multi-line phone systems and phone etiquette is essential
• Bilingual abilities are a plus for serving diverse clients and visitors effectively
• Familiarity with office management tasks such as filing, data entry, proofreading, and calendar management preferred
• Knowledge of medical or dental receptionist duties is advantageous but not required
• Personal assistant experience or medical receptionist background can be beneficial for supporting executive needs

Join us to be part of a vibrant team where your organizational talents and customer service skills make a real impact! This role is perfect for motivated individuals eager to grow their administrative expertise in a supportive environment.

Pay: $16.00 - $18.00 per hour

Work Location: In person