Receptionist

Position Summary

We are seeking a friendly, organized, and professional Receptionist to serve as the first point of contact for our Dallas office. The ideal candidate will provide exceptional customer service, maintain a welcoming office environment, and support daily administrative operations. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Essential Duties and Responsibilities

• Greet visitors, clients, and vendors in a professional and courteous manner.
• Answer and direct incoming phone calls to the appropriate team members.
• Maintain the front desk area and ensure a professional office appearance.
• Receive, sort, and distribute incoming mail and packages.
• Coordinate outgoing mail and shipments as needed.
• Order office supplies and other items through approved vendors, including online purchasing platforms such as Amazon.
• Provide general administrative support to attorneys and office staff.
• Assist with document preparation, filing, scanning, and data entry.
• Monitor office inventory and communicate replenishment needs.
• Support special projects and other administrative tasks as assigned.
• Maintain confidentiality of sensitive information.

What You'll Bring

• High school diploma or equivalent required.
• Previous receptionist, administrative assistant, or customer service experience preferred.
• Strong verbal and written communication skills.
• Professional demeanor and excellent interpersonal skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Ability to operate office equipment such as printers, copiers, and scanners.
• Strong organizational and multitasking abilities.
• Dependable, detail-oriented, and self-motivated.
• Ability to work independently while supporting a team environment.

Preferred Qualifications

• Experience in a legal, professional services, or office environment.
• Experience handling office purchasing and supply management.
• Familiarity with ADP or similar business systems.

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.
• Ability to lift and move office supplies and packages up to 20 pounds.
• Ability to use standard office equipment and computers for extended periods.