Receptionist and Scheduler

Job Summary
We are seeking a bilingual energetic and detail-oriented Receptionist and Scheduler to be the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate appointments, and provide exceptional customer support. Your proactive approach and organizational skills will ensure smooth daily operations, creating a positive experience for clients, visitors, and team members alike. This position offers an exciting opportunity to contribute to a dynamic environment where your multitasking abilities and professionalism shine.

Duties

• Greet visitors and clients warmly, ensuring a professional and friendly first impression
• Manage multi-line phone systems, directing calls efficiently and courteously
• Schedule appointments, meetings, and calendar events with precision using digital tools like Google Workspace or Microsoft Office
• Maintain accurate records through data entry, filing, and proofreading to support office operations
• Handle correspondence, emails, and inquiries promptly while providing excellent customer service
• Support office management tasks such as organizing supplies, managing QuickBooks bookkeeping entries, and maintaining filing systems
• Assist with administrative duties including typing documents, managing phone etiquette standards, and supporting personal assistant tasks when needed

Requirements

• Proven experience in front desk reception or office administration with strong clerical skills
• Excellent organizational skills with the ability to prioritize tasks effectively
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace, and data entry software
• Experience operating multi-line phone systems with professional phone etiquette
• Bilingual abilities are highly desirable to serve diverse client needs
• Strong time management skills with the ability to handle multiple responsibilities simultaneously
• Previous experience in customer support or customer service roles preferred
• Knowledge of QuickBooks or bookkeeping software is a plus but not mandatory
• Ability to proofread documents accurately and maintain high attention to detail

Join us in creating a vibrant workplace where your administrative expertise makes a real difference! We value proactive individuals who thrive on organization, communication, and delivering outstanding support every day.

Pay: $15.00 - $17.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Language:

• Spanish (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Orlando, FL 32809 (Required)

Work Location: In person