Receptionist UAEN

Front Desk Receptionist for DIP2 location

We are looking for UAE National Receptionist.

Office time - 8am to 5pm, Monday to Friday

Responsibilities

• Answering phone calls in a professional manner, and routing calls as necessary. 
• Greet clients and visitors with a positive, supportive attitude. 
• Notifies company personnel of visitor arrival. 
• Receiving and sorting daily mail. 
• Provide basic and accurate information in-person and via phone/email. 
• Order front office supplies and keep inventory of stock. 
• Perform other clerical receptionist duties such as filing, photocopying and faxing. 
• Monitor and maintain attendance report. 
• Checking and releasing the cheques for all suppliers. 
• Informing suppliers whether their payment ready or not and informing them what is missing of document from their side. 
• Arranging documents, cheques, invoices and sending to right destination. 
• Preparing delivery note and sending the stationary request from all branches. 
• Making LPO for marketing department/ Transportation department. 
• Arranging and filling all the Cash/Credit EST invoices. 
• Putting all the details of the invoices in excel sheets included Invoice account/ sales order/date/invoice number/ Amount and marker each invoice number by F/NA (found &not available) 
• Arranging all the invoices in order from the oldest to the newest. 
• Sending daily reports to finance departments showing the issued cheques in detail for both Mart/EST cheques. 
• Assisting the management with any other additional support when its required. 

Qualifications

• Bachelor’s Degree in Administrative or Clerical studies, communications or business 
• Minimum 2 years’ experience in similar capacity 
• Good communication skills to make formal communication with trade - must have
• Good working knowledge of MS office especially Excel & Power point.