Receptionist/Administrative Assistant

Job Title: Receptionist/Administrative Assistant

Location: Chico, CA

Position Type: Full Time

Schedule: 40 hours per week / Mon – Friday / 8:00am – 5:00pm

Pay Range: $18 - $22/hour DOE

Position Overview

As a Receptionist/Administrative Assistant, you will play a vital role in supporting our attorneys and other staff members by performing a broad range of administrative tasks. The ideal candidate would possess superior communication skills, both written and oral, in addition to excellent organizational, time-management, and prioritization skills. This role is client-facing and collaborates regularly with multiple attorneys, senior staff, and support staff to ensure seamless communication at every level.

Responsibilities

Administrative Assistant

• Provide clerical and administrative support to attorneys and other staff members, including answering incoming phone calls, making phone calls to clients or third parties as requested by attorneys, preparing and sending written and electronic communication, and other miscellaneous tasks.
• Assist with firm-wide calendaring ensuring appointments are confirmed and any necessary information is gathered prior to meetings.
• Process incoming and outgoing mail and faxes.
• Coordinate meetings and events for attorneys and clients ensuring smooth execution.
• Maintain and update files, spreadsheets, and other relevant documents.
• Assist with special projects and ad-hoc tasks as needed.
• Liaise with clients, insurance companies, opposing counsel, medical providers and other miscellaneous third parties in person, over the phone, and via email.
• Process, direct, and prioritize incoming calls, emails, and written communication to lawyers and senior legal staff.
• Perform scheduling and preparatory tasks for more complex matters including depositions, mediations, and other legal matters.
• Review, organize and maintain client files ensuring files are complete and progressing as directed by the handling attorney.
• Provide excellent and compassionate customer service while gathering relevant information from potential new clients for attorney review.

Qualifications

• Excellent verbal and written communication skills with a client-focused mindset
• Prior experience in an administrative role and/or office environment
• Ability to work independently and as part of a team
• Adaptable, solution-oriented, comfortable working in a fast-paced environment and a strong ability to prioritize
• Excellent organizational and time management skills with the ability to handle multiple tasks simultaneously
• Strong attention to detail and ability to maintain attorney client confidentiality
• Proficient in Microsoft Office Suite (Outlook, Word & Excel)

**Candidates with the following qualifications will receive priority consideration:

• Fluency in Spanish (highly preferred)
• Experience working with multiple attorneys or high-level professionals simultaneously

Benefits

*Benefits available after successful completion of 30-day probationary period.

• Paid Time Off renewed annually
• 9 Annual Paid Holidays
• Medical Insurance with employer contribution
• Opportunities for professional development and career growth, especially if you are interested in the legal field.

We are willing to train the right candidate. If your experience doesn’t perfectly align with all the requirements listed above but comes close, we still encourage you to apply.

Answering “No” to any of the prompted questions will not automatically result in a rejected application. All applications are reviewed by a live person regardless of the answers provided during the submission process.

Please do not call the office to inquire about your application as recruiting is handled remotely.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Experience:

• Office: 1 year (Preferred)

Language:

• Spanish (Preferred)

Ability to Commute:

• Chico, CA 95928 (Required)

Ability to Relocate:

• Chico, CA 95928: Relocate before starting work (Required)

Work Location: In person