Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Must be bilingual in Spanish. You will manage front desk operations, handle multi-line phone systems, and provide essential administrative support to keep our office running smoothly. This position offers an exciting opportunity for someone with strong organizational skills, excellent communication abilities, and a passion for delivering outstanding customer service. Your proactive approach will help foster a positive workplace experience for everyone.

Duties

• Greet visitors warmly and direct them appropriately, maintaining a professional front desk presence
• Answer and route multi-line phone calls efficiently using advanced phone etiquette and systems
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Support customer service efforts by assisting clients with inquiries and providing support via phone
• Handle incoming correspondence, manage office supplies inventory, and maintain organized filing system
• Provide personal assistant support to executives or team members when required

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and data entry software
• Excellent phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Demonstrated ability to handle confidential information discreetly and professionally
• Strong typing skills with attention to detail for proofreading and document accuracy
• Exceptional customer service skills with a friendly and professional demeanor
• Ability to prioritize tasks efficiently using time management techniques

Join us in creating a welcoming environment where professionalism meets efficiency! This role is perfect for motivated individuals eager to contribute their administrative expertise while supporting a vibrant team. We value your skills and dedication—come be part of an organization that appreciates your talents every day!

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off

Work Location: In person