Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will be the first point of contact for visitors and callers, managing multiple tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management skills while supporting a vibrant team in a fast-paced environment.

Duties

• Greet visitors warmly, manage check-in procedures, and direct them appropriately
• Operate multi-line phone systems, answer inquiries, and route calls efficiently using professional phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain organized filing systems, perform data entry, and ensure accurate record keeping using Microsoft Office and Google Workspace tools
• Manage appointment scheduling, calendar coordination, and calendar management for staff members
• Assist with bookkeeping tasks using QuickBooks and support basic office management functions
• Provide exceptional customer service by supporting clients, vendors, and team members promptly and courteously

Requirements

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with multi-line phone systems and phone etiquette standards
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment
• Excellent typing speed and proofreading skills to ensure accuracy in all communications
• Previous experience as a receptionist or administrative assistant in medical or dental settings is a plus
• Knowledge of bookkeeping software such as QuickBooks or similar is advantageous
• Demonstrated customer service skills with a friendly attitude and professional demeanor
• Ability to manage time effectively while handling multiple responsibilities simultaneously

Join us to be part of a lively team dedicated to providing outstanding support! This role is perfect for someone eager to grow their administrative expertise while making a positive impact every day. We value energetic professionals who thrive on organization, communication, and delivering top-tier customer support.

Pay: $15.00 - $20.00 per hour

Work Location: In person