Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, providing exceptional front desk support and managing a variety of administrative tasks with energy and professionalism. Your proactive approach will ensure smooth office operations, excellent customer service, and seamless communication across departments. This position offers an exciting opportunity to contribute to a vibrant workplace environment while honing your office management skills.

Duties

• Greet visitors, clients, and vendors warmly, creating a positive first impression for everyone who walks through our doors
• Manage multi-line phone systems with professionalism, answering inquiries promptly and directing calls efficiently using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages, ensuring timely distribution and filing
• Maintain organized files and records through accurate data entry, proofreading documents, and meticulous filing systems
• Support calendar management and appointment scheduling for team members using Google Workspace or Microsoft Office tools
• Assist with basic bookkeeping tasks using QuickBooks or similar software to track expenses and invoices
• Provide general office support such as ordering supplies, managing office equipment, and coordinating maintenance requests

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Exceptional computer literacy with the ability to learn new software quickly
• Bilingual abilities are highly desirable to serve diverse clients and staff effectively
• Excellent customer service skills with a friendly demeanor and professional phone etiquette
• Prior experience as a receptionist, medical receptionist, dental receptionist, or personal assistant is preferred
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Familiarity with office management procedures such as filing systems, data entry, proofreading, and calendar management
• Knowledge of multi-line phone systems and basic bookkeeping practices using QuickBooks or similar programs

Join us in creating a welcoming atmosphere where organization meets exceptional service! This paid position offers an engaging environment where your administrative expertise will make a real difference every day. We value energetic professionals eager to support our team’s success while advancing their career in office administration.

Job Type: Part-time

Pay: $15.00 - $17.00 per hour

Benefits:

• Flexible schedule

Work Location: In person