Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team at the Clayton School District! In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage front desk operations, handle a multi-line phone system, and provide essential administrative support for students and staff to keep the student services office running smoothly. Your proactive approach, excellent communication skills, and ability to juggle multiple tasks will contribute significantly to our office efficiency and positive workplace culture. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, supportive environment.

Responsibilities

• Greet visitors warmly, direct them appropriately, and maintain a professional front desk presence with building security as a priority
• Answer, screen, and route incoming calls using multi-line phone systems with courtesy and professionalism
• Provide support for school nursing services
• Maintain confidential instructional and medical records
• Support Co-curricular programs, scheduling and events
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize office management software such as Microsoft Office, Google Workspace, and Infinite Campus the student information system for various administrative tasks
• Support bookkeeping activities including basic receipts and record keeping
• Assist with clerical duties such as photocopying, mailing, publications and maintaining office supplies
• Provide exceptional customer service by addressing inquiries promptly and efficiently
• Maintain confidentiality of sensitive information while supporting office operations

Experience

• Office experience or administrative support background in a professional or school setting
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) , Google Workspace tools, Canva, and social media posts
• Familiarity with multi-line phone systems and phone etiquette standards
• Experience with data entry, filing systems, and proofreading documents accurately
• Previous roles as a receptionist, medical or dental receptionist, or personal assistant are advantageous
• Excellent organizational skills with the ability to prioritize tasks effectively
• Demonstrated time management skills to handle multiple responsibilities efficiently

Join us in creating a welcoming environment while supporting The Clayton School District’s success! This role is perfect for motivated individuals eager to grow their administrative skills in a vibrant workplace.

Pay: $20.26 - $20.78 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Retirement plan
• Vision insurance

Work Location: In person