Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and excellent customer service. As the first point of contact, you will create a welcoming environment for visitors and callers while managing essential office tasks with efficiency and professionalism. This paid position offers an exciting opportunity to develop your office management skills and contribute to a vibrant, fast-paced workplace.

Responsibilities

• Greet visitors warmly, answer multi-line phone systems, and direct calls with professional phone etiquette
• Manage front desk operations, including scheduling appointments and maintaining a tidy reception area
• Handle data entry, filing, and document proofreading to ensure accuracy and organization
• Support office management tasks such as calendar management, supply ordering, and basic bookkeeping using QuickBooks or similar tools
• Assist with customer support by responding to inquiries via phone or email promptly and courteously
• Maintain office systems using Microsoft Office, Google Workspace, and other computer literacy tools
• Perform clerical duties including photocopying, faxing, and managing correspondence

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Excellent computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Prior experience with multi-line phone systems and phone etiquette is essential
• Bilingual abilities are highly desirable to serve diverse clients effectively
• Familiarity with office management tasks such as calendar management, data entry, filing, and proofreading
• Strong customer service skills with a friendly demeanor and professional communication style
• Experience in medical or dental receptionist roles or as a personal assistant is a plus
• Ability to manage time efficiently in a fast-paced environment while maintaining accuracy in clerical tasks

Join us to be part of a dedicated team that values professionalism, efficiency, and exceptional service. This role provides an excellent platform for growth in administrative functions while making a meaningful impact every day!

Pay: Up to $32.39 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Parental leave
• Retirement plan
• Tuition reimbursement

Work Location: In person