Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will handle a variety of administrative tasks, manage office operations, and support team members with their daily needs. Your energy, attention to detail, and exceptional communication skills will help keep our office running smoothly and efficiently. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace atmosphere.

Responsibilities

• Greet visitors warmly, direct them appropriately, and maintain a professional front desk presence
• Manage multi-line phone systems, answer inquiries, and route calls efficiently using excellent phone etiquette
• Perform data entry, filing, and maintain organized records
• Assist with calendar management, appointment scheduling, and coordinate meetings for staff members
• Provide exceptional customer service by addressing client questions promptly and professionally
• Proofread correspondence, documents, and reports to ensure accuracy and clarity
• Support administrative projects including document preparation, proofreading, and data entry tasks

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent communication skills with a professional phone manner; bilingual abilities are a plus
• Strong typing skills with high accuracy; attention to detail in proofreading documents
• Ability to manage multiple tasks efficiently while maintaining a positive attitude
• Prior experience as a receptionist or personal assistant is advantageous
• Demonstrated ability to handle confidential information discreetly and professionally
• Knowledge of multi-line phone systems, office management practices, and customer support techniques

Join us in creating an inviting environment where professionalism meets efficiency! This role offers the chance to grow your administrative expertise while supporting our team’s success. We value energetic individuals who thrive on organization, communication, and delivering outstanding service every day.

Pay: $18.00 - $22.00 per hour

Benefits:

• Retirement plan

Work Location: In person