Receptionist/Administrative Assistant

Pine Valley Construction Co., LLC has been delivering top-tier remodeling, renovation, construction, and general contracting services since 2006. Our dedicated team serves clients in the multi-family, corporate, and retail sectors, across multiple states, focusing on integrity, accountability, and collaboration in every project.

We are seeking an energetic and highly organized Receptionist/Administrative Assistant to join our exceptional team. This vital role offers an exciting opportunity to support daily office operations, maintain complex corporate logistics, and provide exceptional customer service. If you wish to grow with a company that is expanding, bringing a proactive attitude and a willingness to master new administrative technologies, we want to hear from you!

Duties/Responsibilities:

• Responds to and resolves administrative inquiries and questions.
• Answers and transfers phone calls, screening when necessary.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Maintains office supplies, coordinates maintenance of office equipment and office cleaning.
• Keeps inventory of corporate apparel and promotional items and orders as needed.
• Maintains corporate contact lists across various software programs.
• Assists with identifying vendor payment requests for appropriate documentation and requisite approval authority.
• Assists with entering and reviewing employee expenses.
• Maintains tool inventory and vehicle maintenance logs.
• Track vendor items such as W9s, certificates of insurance and licenses. Request updates as needed from vendors.
• Tracks various associations meetings and updates corporate calendar as needed.
• Maintains filing systems as assigned.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Proven ability to prioritize work, meet deadlines, and manage multiple responsibilities efficiently.
• Ability to work independently.

Experience:

• Minimum of three years of experience in an administrative role.

Pay: $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person