Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to be the welcoming face and operational backbone of our office. In this role, you will manage front desk activities, handle a multi-line phone system, and provide essential administrative support to ensure smooth daily operations. Your positive attitude, exceptional organizational skills, and proficiency with office technology will contribute to a professional and efficient environment. This paid position offers an exciting opportunity to develop your office management skills while supporting a collaborative team.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression.
• Manage multi-line phone systems, screen calls, and direct inquiries to appropriate team members with excellent phone etiquette.
• Maintain front desk operations, including scheduling appointments, handling mail, and organizing visitor sign-in procedures.
• Perform data entry, filing, and document proofreading to support administrative tasks efficiently.
• Utilize Microsoft Office Suite, Google Workspace applications, and other computer skills to prepare reports, correspondence, and presentations.
• Assist with calendar management and scheduling for staff or executives as needed.
• Support office management duties such as supply inventory, basic bookkeeping using QuickBooks, and maintaining organized records.

Skills

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and general computer literacy.
• Excellent customer service skills with the ability to handle inquiries professionally via phone or in person.
• Bilingual abilities are highly valued for effective communication across diverse audiences.
• Knowledge of front desk operations, data entry accuracy, and proofreading techniques.
• Familiarity with multi-line phone systems and phone etiquette standards.
• Experience with office management tasks such as filing systems, calendar coordination, and basic bookkeeping (QuickBooks preferred).
• Strong time management skills with the ability to prioritize tasks efficiently.
• Previous experience in medical or dental receptionist roles is a plus but not required; personal assistant experience is also beneficial. Join us as a Receptionist/Administrative Assistant to be an integral part of our vibrant team! Your enthusiasm for organization and customer support will help foster a welcoming environment while ensuring our office runs seamlessly every day.

Pay: From $16.00 per hour

Work Location: In person