Receptionist/Administrative Assistant- bilingual (spanish/English)

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage a variety of administrative tasks, coordinate office operations, and support overall office efficiency. This position offers an exciting opportunity for someone with excellent communication skills, strong organizational abilities, and a passion for delivering outstanding customer service. If you thrive in a fast-paced setting and enjoy multitasking, this role is perfect for you!

Duties

• Greet visitors warmly, direct them appropriately, and maintain a professional front desk presence
• Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette
• Handle incoming emails and correspondence, ensuring timely responses and accurate message delivery
• Maintain organized filing systems, perform data entry, and ensure all documents are proofread for accuracy
• Schedule appointments, coordinate calendar management, and assist with meeting preparations
• Support office management tasks such as ordering supplies, managing inventories, and overseeing general administrative functions
• Utilize software tools like Microsoft Office, Google Workspace, QuickBooks, and other computer applications to streamline daily operations

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Prior experience with multi-line phone systems and phone etiquette is essential
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and staff
• Strong typing skills along with data entry accuracy and proofreading capabilities
• Previous experience in medical or dental receptionist roles is advantageous but not required
• Exceptional customer service skills with a friendly attitude and professional demeanor
• Ability to manage time effectively while handling multiple priorities in a fast-paced environmentJoin our team today to be part of an energetic workplace where your organizational talents make a real difference! We value dedicated professionals who are eager to support our office operations while delivering top-tier customer support. All positions are paid roles that contribute directly to our mission of creating an efficient and welcoming environment for everyone.

Pay: From $17.00 per hour

Work Location: In person