Receptionist/Administrative Assistant - Medical

Job Summary
We are seeking a dynamic and organized Legal Receptionist/Administrative Assistant - Medical to join our professional team. This vital role combines front desk responsibilities with administrative support within a busy medical legal environment. The ideal candidate will be the first point of contact for clients and visitors, providing exceptional customer service while efficiently managing administrative tasks. Your energetic approach and attention to detail will help ensure smooth daily operations, foster positive client interactions, and support the overall efficiency of our office. This paid position offers an exciting opportunity to develop your skills in a fast-paced, supportive setting.

Duties

• Checking in and out patients, insurance verification, prior authorization, referrals.
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Checking on the progress of tests and other patient evaluation data
• follow up on patient reports and requests
• Schedule appointments, maintain calendars, and coordinate meetings for legal and medical staff
• Handle data entry, filing, and document management with precision, ensuring confidentiality and organization
• Assist with office management tasks such as supply inventory, mail distribution, and record keeping
• Provide customer support by answering inquiries promptly and professionally, both in person and over the phone

Skills

• 6 months to 1 year experience as a medical receptionist preferred
• Excellent oral and written communicaiton skills
• Knowledge of medical terminology
• Detail oriented, time-efficient, especially in a busy work environment
• Ability to type quickly and accurately
• Bilingual is a plus
• Previous EMR Expenriense
• Previous Billing Experience is a plus
• Proven experience in front desk operations within a medical or legal office setting
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Exceptional phone etiquette and customer service skills to foster positive interactions
• Experience with clerical tasks such as proofreading, data entry, filing, and calendar management
• Strong time management skills to prioritize tasks effectively throughout the day
• Personal assistant experience or administrative experience preferred to support attorneys or medical professionals

This role is perfect for motivated individuals eager to contribute their organizational talents while gaining valuable experience in a professional medical environment. Join us to be part of a team that values dedication, professionalism, and excellent service!

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person